Executive Assistant

vor 8 Monaten

Basel, Schweiz Jet Aviation Vollzeit

The Executive Assistant provides high-level administrative support to the President, SVP Global Human Resources and SVP CFO. The Executive Assistant is responsible to successfully manage a wide range of administrative and executive support-related tasks, providing support to both internal and external parties with a high level of professionalism, confidentiality and in a manner that reflects positively on the organization.

**Main Responsibilities**:

- Maintain daily calendars of meetings and events. Organize complex calendars and schedules, resolving any scheduling issues
- Organize and prepare for meetings, including gathering documents and attending to logistics
- Coordinate travel arrangements and accommodations, prepare itineraries, and submit expense reports
- Draft letters, memos, invoices, reports, and other documents. Prepare Word, Excel, and PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization
- Receive incoming communication or memos, review contents, determine importance, and summarize and/or distribute contents to appropriate staff
- Take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine requests to the appropriate staff
- Maintain various records and documents to provide historical reference. Develop and utilize filing and retrieval systems
- Manage sensitive matters with a high level of confidentiality and discretion
- Represent the company and the Executive in a positive light through demonstrating strong follow through and sound judgment
- Perform additional duties as assigned
- Represent Jet Aviation with industry groups, regulatory bodies, and the General Dynamics network as required

**Minimum Requirements**:

- High school diploma required. Bachelor's degree in Business Administration or related field preferred
- At least four years of related experience required, including experience supporting C-level executives
- Excellent verbal and written communication skills with a proficiency in both English and German, with the ability to interact with people of all levels in a confident, professional manner and build relationships with key stakeholders
- Strong organizational skills with the ability to prioritize multiple tasks seamlessly with strong attention to detail
- Excellent time management skills with a proven ability to meet deadlines
- Advanced Proficiency in Microsoft Office (Outlook, Word, and PowerPoint. Knowledge of Excel and Databases would be an asset
- Ability to work flexible hours as dictated by the needs of the business for projects and meetings

**Desired Characteristics**:

- Sound judgement to determine priorities and make sound judgment calls when needed
- Commitment to excellence - perform duties at the highest level possible on a consistent basis
- Demonstrated ability to work with sensitive information and maintain confidentiality
- A proactive approach to problem-solving with strong decision-making skills
- Has a pleasant, friendly, and helpful manner to deliver the best experience to customers and colleagues
- Quality driven with a passion for excellence to represent Jet Aviation as a Brand Ambassador
- Demonstration of and commitment to Jet Aviation values (Trust, Honesty, Alignment, Transparency)

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