Executive Assistant to The CEO

vor 5 Monaten

Basel, Schweiz Barnickel & Fellows GmbH Vollzeit

**Role Overview**
In this pivotal role, the appointee will deliver senior-level one-on-one support, handle day-to-day administrative tasks, and optimize the CEO’s efficiency by streamlining daily operations. An ambitious and entrepreneurial spirit and an unwavering hands-on approach will be crucial to success in this dynamic role. Anticipatory skills are vital, with the expectation of intuitively addressing routine requirements without explicit instructions. Additionally, the position necessitates a strong sense of autonomy, meticulous organizational skills, and the ability to efficiently schedule and follow up on critical matters. The EA will recognize and embody the professionalism required for a visibly impactful position.

**Primary Responsibilities (included but not limited to)**
- Managing a complex calendar, prioritizing appointments aligned with business needs, coordinating travel arrangements, on
- and off-site meetings, conference calls, and management conferences, including associated logistics.
- Keeping the CEO well-informed about upcoming commitments, addressing concerns, and navigating conflicting priorities by determining appropriate courses of action.
- Serving as the CEO’s administrative liaison between the CEO, BoD, and other key stakeholders, fostering smooth communication and collaboration between the CEO’s office and internal departments.
- Facilitating committee and direct report meetings, including agenda compilation and follow-up on action items.
- Collaborating with the Leadership Team to streamline reporting processes, ensuring adherence to all deadlines.
- Producing presentation materials and compiling documents,
- Maintaining organized files, ensuring timely and confidential access to documents.
- Coordinating executive outreach and external relations and liaising with fellow executive assistants.
- Contributing to the business in a helpful and professional manner while being willing to tackle tasks of any size.

**Role Requirements**

**Essential Requirements**
- High school diploma, commercial apprenticeship, further education, and/or a bachelor’s degree in business administration combined with a minimum of 10 years’ experience supporting C-level executives in a multinational corporate environment.
- Mastery of the MS Office Suite and competency in contemporary office IT systems and business tools (Zoom, Teams, SharePoint), demonstrating a keen understanding of technology to optimize workflow efficiency.
- Given the extensive global network, clear, precise communication skills with the ability to seamlessly liaise with diverse audiences of various backgrounds and cultures across different organizational levels.
- Exceptional organizational skills; ability to perform and prioritize multiple tasks with attention to detail.
- Emotional maturity and strong interpersonal skills—you radiate positivity and willingness to go the extra mile.
- You will be the CEO’s person of trust; hence, uncompromising reliability and confidentiality are a must.
- Ability to handle problems calmly as they arise, coupled with robust decision-making capabilities—you take ownership of actions and deliverables with excellent follow-through skills.
- You are a highly resourceful team player with a forward-looking mindset, actively seeking opportunities and proposing solutions.
- The role requires flexibility in work hours and a commitment to on-site representation of the office. While occasional remote work is possible, the primary expectation is to operate from the office, serving as the go-to person.

**What is in it for you?**
You will embark on an exciting journey with our client, where you will meet diverse challenges, offering a chance to propel your career forward. You will work closely with a business professional who has decades of success and will become part of an internationally renowned organization. In addition to this enriching experience, a competitive remuneration package and the benefits of working for a multinational organization will await you.

**How to Apply**

Art der Stelle: 100%

Arbeitszeiten:

- Montag bis Freitag

Leistungen:

- Berufliche Altersvorsorge
- Firmennatel
- Homeoffice-Möglichkeit
- Kostenlose Getränke

Sonderzahlungen:

- Bonuszahlung

Berufserfahrung:

- C-Level Assistenz: 10 Jahre (Wünschenswert)

Sprache:

- Deutsch (Wünschenswert)
- Englisch (Erforderlich)

Arbeitsort: Vor Ort

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