Executive Assistant to The Head of Operations

vor 3 Wochen


Basel, Schweiz Julius Baer Vollzeit

At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together.

We are searching for an experienced, reliable and organized personality to support the Head of Operations as her Executive Assistant and member of the Business Management Team. The possibility to design the role flexibly makes it suitable for a 80%-100% position.

We offer working in an international and dynamic team on a portfolio of interesting and diverse topics with the potential to grow with your tasks.

**YOUR CHALLENGE**:

- Acting as a point of contact among executives, employees and internal and external partners while managing information flows in a timely and accurate manner
- Organising travel, managing the executive’s calendar and setting-up meetings, ensuring proper coordination and documentation
- Being in charge of the Head of Operations’ Management Office, including managing expenses, travel and vacation requests, office space and material
- Supporting preparation of various management meetings, coordinating the agenda and preparing documentation, writing minutes and following up on assigned tasks
- Supporting organizational development, education and learning activities as well as managing internal and external communication channels

**YOUR PROFILE**:

- Relevant work experience, preferably in an international environment
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Ability to work independently with mínimal supervision and taking a hands-on approach
- Proficiency in English and German (oral and written) is a must, other languages would be a plus
- Commercial degree (KV) or equivalent



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