Executive Assistant Group Operations

Vor 2 Tagen

Basel, Schweiz Lonza Vollzeit

Switzerland, BaselToday, Lonza is a global leader in life sciences operating across three continents. While we work in science, there’s no magic formula to how we do it. Our greatest scientific solution is talented people working together, devising ideas that help businesses to help people. In exchange, we let our people own their careers. Their ideas, big and small, genuinely improve the world. And that’s the kind of work we want to be part of.

Provides a full range of secretarial/administrative support to the Head of Group Operations. This is a highly visible role requiring uppermost level of professionalism, confidentiality, discretion, agility, accuracy and flexibility. This person would be leading a team of Admin assistants.

Key responsibilities:

- Provide full admin. support to the Head of Group Operations and especially with tasks related to the monthly Divisional LT Committee Meetings
- Organize events, workshops and various meetings (internal, external, local and international) for the leadership team
- Handle details of a highly confidential and critical nature using tact and diplomacy.
- Maintain various files, records, calendars and diaries: arranges business travel and track/process expenses, relevant invoices etc.
- Perform various administrative duties within generally defined policies/practices to support the Leadership team
- Set up Onboarding's for new team members of the management team

Key requirements:

- Advanced years of experience of supporting a busy senior executive. Has worked in a large and complex matrix organization
- First class communication skills - written and oral.
- Capable of tact, diplomacy, flexibility, and the highest level of confidentiality and professionalism in all interactions
- Happy to multi-task and deal with changing priorities and a demanding workload.
- Flexibility to travel if required
- Fluency in English & German is required
- Pharma/Life Science background and knowledge preferred but not essential Collaboration
- Must be a good team player Customer Focus
- Ability to build strong and trusted relationships with internal and external contacts.
- Driving Results “Can-do” attitude and highly motivated to do the best job.
- Consistently delivers highly accurate and timely work.
- Advanced proficiency in MS Office, understanding of SAP and SharePoint Leadership
- Ability to lead, support and develop the GO Assistant Team Members

Every day, Lonza’s products and services have a positive impact on millions of people. For us, this is not only a great privilege, but also a great responsibility. How we achieve our business results is just as important as the achievements themselves. At Lonza, we respect and protect our people and our environment. Any success we achieve is no success at all if not achieved ethically.

People come to Lonza for the challenge and creativity of solving complex problems and developing new ideas in life sciences. In return, we offer the satisfaction that comes with improving lives all around the world. The satisfaction that comes with making a meaningful difference.

**Reference: R53756**:

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