Executive Assistant

vor 2 Monaten


Basel, Schweiz BIIE Vollzeit

Executive Assistant

The Botnar Institute of Immune Engineering (BIIE) is a non-profit research institute focusing on developing translational solutions for treatment, prevention and diagnostics of diseases relevant in global child & adolescent health. We are seeking a highly organized and proactive Executive Assistant to support our executive team and manage various projects within the institute. The ideal candidate will have a detail-oriented approach, excellent communication skills, and the ability to multitask effectively in a fast-paced environment. This role demands a high level of professionalism and a basic understanding of research & development activities in the biotechnology sector.

Tasks

The key responsibilities of the Executive Assistant:

  • Provide administrative support to the executive team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Serve as the primary point of contact between the executives and internal/external clients, including stakeholders in the scientific community.
  • Prepare and edit scientific and business correspondence, communications, presentations, and other documents.
  • Facilitate project meetings, including preparing agendas, taking minutes, and following up on action items, with attention to scientific details and project objectives.
  • Support the development and implementation of efficient project management processes and systems.
  • Assist in the preparation of reports and analysis regarding project status, research outcomes, and scientific developments.
  • Handle confidential information related to research, patents, and intellectual property with discretion and integrity.
  • Perform ad-hoc tasks and projects as assigned, with a willingness to engage deeply in the institute’s challenges and opportunities.
Requirements

Core skills and experience expected from the Executive Assistant:

  • Bachelor's degree in Business Administration, Project Management, or related field.
  • Proven experience as an Executive Assistant, Project Assistant, or similar role.
  • Strong organizational and project management skills, with the ability to prioritize tasks and manage time effectively in a research-driven environment.
  • Excellent written and verbal communication skills.
  • Fluency in spoken and written German and English.
  • Proficiency in Microsoft Office Suite, project management software, and familiarity with scientific databases and research tools.
  • Ability to work independently and as part of a team in a collaborative scientific environment.
  • Attention to detail and problem-solving skills, with a proactive approach to overcoming research and project challenges.
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