Group Executive Assistant

vor 5 Monaten


Basel, Schweiz Dufry International AG Vollzeit

Dufry is the world’s leading global Travel Experience Player, combining Travel Retail and Food & Beverage businesses to creating innovative and integrated offerings to travellers in approximately 5,500 outlets worldwide. Our team has a background of over 150 nationalities - living the 'Dufry Spirit' every day. It's our employees who make our vision of becoming the most innovative and most successful travel retail company reality. Each and every one of them contributes daily to the success of our company.

In this role, you will be responsible to support C-Level Executives assigned to you in all administrative matters including extensive travel arrangement.

**Your main responsibilities**
- Proactive management of the agenda of 1 to 2 Executives
- Plan and organise international travel arrangements and Visa requests, also in coordination with external travel agency.
- Manage the travel expenses and department invoices in alignment with the adequate budget
- Coordinate internal and external meetings, conferences and team activities, held locally and abroad
- Direct management of the agenda of the executives
- Ensure smooth communication and coordination processes especially with other Executive Assistants
- Complete and supervise administrative tasks (e.g. correspondence, expense reports, etc.)
- Perform general office duties (filing, archiving and collating information as assigned)
- Ensure the understanding and adherence to standard policies and procedures

**Your profile**
- Commercial Apprenticeship or Bachelor’s degree in business administration, or similar
- A minimum of 8-10 years of working experience as an assistant in a multinational organization
- Experience in interacting with Senior Executives (C-Level experience is a must) as well as interaction with Board Members
- Well ad versed and trustworthy in handling confidential information
- Impeccable communication skills in English are a must, any other language (Spanish, Italian, German) would be an advantage
- Very solid knowledge in handling MS Office programs
- Strong organizational skills with the ability to multitask and a pro-active approach to problem solving
- Flexible personality, reliable and resilient, with a very high degree of service orientation
- Excellent team player and first-class communication skills

**Our offer**
- Gain valuable international work experience in a leading travel retail and F&B company
- Work in a fast-paced environment with committed teams and a focus on results
- Flexible working hours
- Food, public transport and shopping benefits
- A generous and flexible pension fund scheme
- Use your talents, influence your community and make an impact in the ever changing world of travel retail

**Job Types**: 100%, Permanent

Work Location: In person



  • Basel, Schweiz Experis Vollzeit

    **PURPOSE OF THE ROLE** The Group Executive Assistant is responsible for managing the office administration and agendas of two to three Global Executive Committee members. Working closely with the Officers, the position holder organizes global travel arrangements, meetings, conferences, and video conferences. Additionally, the Group Executive Assistant...

  • Executive Assistant

    vor 1 Monat


    Basel, Schweiz BIIE Vollzeit

    Executive Assistant The Botnar Institute of Immune Engineering (BIIE) is a non-profit research institute focusing on developing translational solutions for treatment, prevention and diagnostics of diseases relevant in global child & adolescent health. We are seeking a highly organized and proactive Executive Assistant to support our executive team and manage...

  • Executive Assistant

    vor 1 Monat


    Basel, Schweiz BIIE Vollzeit

    Executive Assistant The Botnar Institute of Immune Engineering (BIIE) is a non-profit research institute focusing on developing translational solutions for treatment, prevention and diagnostics of diseases relevant in global child & adolescent health. We are seeking a highly organized and proactive Executive Assistant to support our executive team and manage...

  • Executive Assistant

    vor 1 Monat


    Basel, Schweiz BIIE Vollzeit

    Executive Assistant The Botnar Institute of Immune Engineering (BIIE) is a non-profit research institute focusing on developing translational solutions for treatment, prevention and diagnostics of diseases relevant in global child & adolescent health. We are seeking a highly organized and proactive Executive Assistant to support our executive team and manage...

  • Executive Assistant

    vor 1 Monat


    Basel, Schweiz BIIE Vollzeit

    The Botnar Institute of Immune Engineering (BIIE) is a non-profit research institute focusing on developing translational solutions for treatment, prevention and diagnostics of diseases relevant in global child & adolescent health. We are seeking a highly organized and proactive Executive Assistant to support our executive team and manage various projects...


  • Basel, Schweiz Recordati Group Vollzeit

    With its beginnings in a family run pharmacy in Correggio, Italy in the 1920s, Recordati is now a global pharmaceutical force, listed on the Italian stock exchange, with over 4,300 employees. We are a group of like-minded, passionate individuals who go to extraordinary lengths for our partners, customers, investors and the people across the globe who we...

  • Executive Assistant

    vor 1 Monat


    Basel, Schweiz BIIE Vollzeit

    Executive AssistantThe Botnar Institute of Immune Engineering (BIIE) is a non-profit research institute focusing on developing translational solutions for treatment, prevention and diagnostics of diseases relevant in global child & adolescent health. We are seeking a highly organized and proactive Executive Assistant to support our executive team and manage...


  • Basel, Schweiz Barnickel & Fellows GmbH Vollzeit

    We are seeking an accomplished high-level executive assistant who has worked with C-suite executives in a corporate organization for at least 15 years. This is an exceptional opportunity to join a successful stock listed company, a global leader in its field, with headquarters in Basel and operating across five continents. Your vast experience equips you to...

  • Executive Assistant

    vor 4 Wochen


    Basel, Schweiz Careerplus Group AG Vollzeit

    Sie lieben es im Hintergrund die Strippen des Unternehmens zu ziehen, um damit massgeblich am Erfolg des Unternehmens beizutragen? Ich freue mich auf Ihre Bewerbung!In einem Unternehmen, das Spitzenleistungen und Innovationsgeist verkörpert, erwartet Sie eine dynamische Unternehmenskultur. Unser Kunde legt besonderen Wert auf Kundenzufriedenheit, Qualität...

  • Executive Assistant

    vor 7 Monaten


    Basel, Schweiz Jet Aviation Vollzeit

    The Executive Assistant provides high-level administrative support to the President, SVP Global Human Resources and SVP CFO. The Executive Assistant is responsible to successfully manage a wide range of administrative and executive support-related tasks, providing support to both internal and external parties with a high level of professionalism,...

  • Executive Assistant

    vor 5 Monaten


    Basel, Schweiz Bayer Vollzeit

    **At Bayer we’re visionaries, driven to solve the world’s toughest challenges and striving for a world where ,Health for all, Hunger for none’ is no longer a dream, but a real possibility. We’re doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our...


  • Basel, Schweiz Spiden Vollzeit

    **About Spiden**: Spiden is looking for an experienced Executive and Personal Assistant to support our CEO and founder, Leo Grünstein. Spiden is a Swiss deep-tech startup dedicated to revolutionizing the field of personalized health monitoring. It employs a team of >70 staff, including >50 PhDs and university professors, operating out of its lab facilities...


  • Basel, Schweiz Helvetia Versicherungen Vollzeit

    Dir kann man einfach alles anvertrauen? Dann vertrauen wir dir die Stelle als Executive Assistant Asset Management (w/m/d) an. Dabei unterstützt du die Ressortleiter in den Bereichen Immobilien, Strategy & Business Development, Operations und Strategic Transformation. Klingt spannend? Am besten gleich bewerben! **Deine Verantwortung** - Unterstützung des...


  • Basel, Schweiz Barnickel & Fellows GmbH Vollzeit

    **We are seeking an accomplished high-level executive assistant who has worked with C-suite executives in a corporate organization for at least 15 years. This is an exceptional opportunity to join a successful stock listed company, a global leader in its field, with headquarters in Basel and operating across five continents. Your vast experience equips you...


  • Basel, Basel-Stadt, Schweiz Gi Group SA Vollzeit

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Gi Group SA in Basel. As an Office Manager and Receptionist, you will be responsible for providing exceptional support to our clients and colleagues.Key responsibilities include:Offering general assistance to guests and ensuring a warm welcomeManaging the...

  • Team Executive Assistant

    vor 7 Monaten


    Basel, Schweiz DHL Vollzeit

    **Team Executive Assistant**: Location: Preference for CH **Purpose**: Administer general administrative support processes and activities to effectively meet information requests and determine trends, ensure smooth running of business activities and meet administrative needs in line with business needs, stakeholder requirements, Group guidelines and...

  • Executive Assistant

    vor 6 Monaten


    Basel, Schweiz Takeda Pharmaceutical Vollzeit

    **About the role**: The Executive Assistant will assist the Neuchâtel Site Head and the Site Leadership Team (SLT) in achieving their objectives and ensuring the smooth running of the office in their absence. She/He will also assist the Communication Manager and replace him/her during his/her vacation. She/He will be in charge of the organization of site...


  • Basel, Basel-Stadt, Schweiz INSEMACO® Recruiting & Executive Search Consultants GmbH & Co. KG Vollzeit

    Jobbeschreibung Wir suchen einen erfahrenen Headhunter, Executive Berater oder Interim-Experten für unsere Gruppe in der Region Basel. EXECUTIVE PARTNER@INSEMACOO (m/f/d) remote in der Region Basel Exzellente Chancen und ausgezeichnete Perspektiven ... für top Headhunter (Executive Search), Board/Executive Berater und Interim...


  • Basel, Schweiz Barnickel & Fellows GmbH Vollzeit

    **Role Overview** In this pivotal role, the appointee will deliver senior-level one-on-one support, handle day-to-day administrative tasks, and optimize the CEO’s efficiency by streamlining daily operations. An ambitious and entrepreneurial spirit and an unwavering hands-on approach will be crucial to success in this dynamic role. Anticipatory skills are...


  • Basel, Schweiz Universität Basel Vollzeit

    The research group “Organic Geochemistry” in the Department of Environmental Sciences uses chemical markers buried in lake sediments to investigate interactions between plants, humans and climate throughout the recent geological past. Starting now, we are looking for an Assistant to support our team. The person we are recruiting will work alongside...