Group Executive Assistant

vor 1 Woche

Basel, Schweiz Dufry International AG Vollzeit

Dufry is the world’s leading global Travel Experience Player, combining Travel Retail and Food & Beverage businesses to creating innovative and integrated offerings to travellers in approximately 5,500 outlets worldwide. Our team has a background of over 150 nationalities - living the 'Dufry Spirit' every day. It's our employees who make our vision of becoming the most innovative and most successful travel retail company reality. Each and every one of them contributes daily to the success of our company.

In this role, you will be responsible to support C-Level Executives assigned to you in all administrative matters including extensive travel arrangement.

**Your main responsibilities**
- Proactive management of the agenda of 1 to 2 Executives
- Plan and organise international travel arrangements and Visa requests, also in coordination with external travel agency.
- Manage the travel expenses and department invoices in alignment with the adequate budget
- Coordinate internal and external meetings, conferences and team activities, held locally and abroad
- Direct management of the agenda of the executives
- Ensure smooth communication and coordination processes especially with other Executive Assistants
- Complete and supervise administrative tasks (e.g. correspondence, expense reports, etc.)
- Perform general office duties (filing, archiving and collating information as assigned)
- Ensure the understanding and adherence to standard policies and procedures

**Your profile**
- Commercial Apprenticeship or Bachelor’s degree in business administration, or similar
- A minimum of 8-10 years of working experience as an assistant in a multinational organization
- Experience in interacting with Senior Executives (C-Level experience is a must) as well as interaction with Board Members
- Well ad versed and trustworthy in handling confidential information
- Impeccable communication skills in English are a must, any other language (Spanish, Italian, German) would be an advantage
- Very solid knowledge in handling MS Office programs
- Strong organizational skills with the ability to multitask and a pro-active approach to problem solving
- Flexible personality, reliable and resilient, with a very high degree of service orientation
- Excellent team player and first-class communication skills

**Our offer**
- Gain valuable international work experience in a leading travel retail and F&B company
- Work in a fast-paced environment with committed teams and a focus on results
- Flexible working hours
- Food, public transport and shopping benefits
- A generous and flexible pension fund scheme
- Use your talents, influence your community and make an impact in the ever changing world of travel retail

**Job Types**: 100%, Permanent

Work Location: In person

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