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Executive Assistant

vor 4 Wochen

Basel, Schweiz Ridgeline Discovery GmbH Vollzeit

**Ridgeline Discovery**, a Versant Ventures Discovery Engine, creates and operates Versant-financed innovative biotech companies in partnership with entrepreneurs, industry, and leading academics across Europe. In recent years, Ridgeline has assembled an international team of >50 highly experienced drug discovery and industry professionals and built and operated multiple new successful companies; these companies have raised significant funds through Series B, IPO and an exit through a trade sale.

We are seeking a proactive and highly organized **Executive Assistant & Office Manager **to provide comprehensive administrative and organizational support to our leadership team and the wider organization. This **onsite role requires a daily presence at the office** to effectively oversee operations, support team members, and ensure the smooth day-to-day functioning of our office environment.

**RESPONSIBILITIES**

**Executive & Administrative Support**
- Provide calendar management, travel arrangements, expense reporting, and correspondence support for executives.
- Act as the main point of contact for external stakeholders, including investors, partners, and visitors.
- Organize and manage Board meetings, leadership meetings, and company events, ensuring preparation of agendas, materials, and follow-ups.
- Assist with document management, contracting processes, and administrative workflows.

**Office Operations**
- Oversee the procurement and management of office supplies, furniture, IT equipment, and vendor services.
- Coordinate and maintain office infrastructure, including equipment maintenance and cleanliness.
- Handle visitor reception, conference room scheduling, mail, deliveries, and catering arrangements.

**QUALIFICATIONS**
- Proven experience in executive support and office management roles.
- Ability and willingness to work onsite daily as part of the office team.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills for internal and external collaboration.
- Proficiency in office tools, document management systems, and administrative software.
- A proactive, solution-oriented mindset with attention to detail.

**WHAT WE CURRENTLY OFFER**
- ** People**: We are an international and diverse team with talented and passionate people.
- ** Creativity**: We offer an innovative and creative environment.
- ** Development**: We support the individual development of our employees.
- ** Fun**: From time-to-time we organise cool off-site summer and winter team events.
- ** Offices**: Our well-equipped laboratories and offices are located at the Tech Park, a premier address for early-stage start-ups in Basel.
- ** Commuter Benefits**: We support our employees tailored to their personal needs in commuting to work and offer parking facilities or a commuter contribution.
- ** Flexible Working**: We support flexible working as appropriate.
- ** Christmas Closure**: In addition to the 24 holidays per year, our offices/labs are closed between Christmas and New Year.
- ** Birthday Retreat**: On top of that, your birthday is your personal holiday - our employees enjoy their birthday with a day off.
- ** Food**: We like get-togethers during lunch time. Enjoy tasty, subsidised meals from our FELFEL food fridge.
- ** Coffee**: Meet up with your colleagues and grab free coffee.

**Job-ID**:
RLD-091