Executive Support Professional
vor 4 Wochen
Gi Group SA, a renowned pharmaceutical client in Basel, seeks an exceptional Executive Support Professional to join their team.
Job OverviewWe are looking for a highly skilled and organized professional to provide administrative support to our senior members of the global organization. This long-term temporary position offers the option for permanent employment.
Key Responsibilities- Offer general assistance to guests, ensuring a warm welcome and excellent customer service.
- Manage incoming and outgoing mail, handle deliveries, and coordinate with local delivery services, maintaining seamless communication channels.
- Provide administrative assistance to colleagues in the office as needed, utilizing strong organizational skills and attention to detail.
- Arrange interviews or meetings, utilizing calendar management software and scheduling tools.
- Coordinate travel and accommodation arrangements within Switzerland for senior members, considering budget constraints and personal preferences.
- Collaborate with executive and senior administrative assistants to address requests and inquiries from senior managers, fostering effective teamwork and open communication.
- Manage and order office supplies, organize catering for group meetings, and occasionally run errands, demonstrating adaptability and flexibility.
- Supervise kitchen areas to ensure they are well-stocked and tidy, maintaining a clean and healthy work environment.
- Serve as the contact point for external service providers related to building maintenance, including cleaning and repairs, ensuring timely resolution of issues.
- Plan and oversee repairs, installations, and upgrades of office equipment, prioritizing efficiency and cost-effectiveness.
- Assist management in negotiating with office vendors and implementing cost-saving initiatives, promoting sustainability and reducing waste.
- Develop and uphold office protocols, facilities management procedures, and emergency response plans, ensuring compliance and preparedness.
- Support the organization and coordination of local and European events, leveraging expertise in event planning and logistics.
- Prior experience in office management and reception in an international and multi-cultural environment would be advantageous.
- Fluency in English and German is required, with strong written and verbal communication skills.
- Very good Microsoft Office skills are essential, particularly in Excel, Word, and PowerPoint.
- Strong organizational and interpersonal skills, with a focus on delivering exceptional customer service.
- Demonstrates flexibility, adaptability, and a proactive positive mindset, embracing challenges and opportunities.
The estimated annual salary for this position is approximately $60,000, based on industry standards and market rates.
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