Administrative Support Professional
vor 1 Tag
We are seeking a highly organized and skilled Administrative Support Professional to join our team in Basel.
Job Summary:
This is a long-term temporary position with the option for permanent employment. As an Administrative Support Professional, you will provide general assistance to guests, manage office supplies, and coordinate travel arrangements.
Key Responsibilities:
- Offer exceptional customer service to internal and external stakeholders
- Manage incoming and outgoing mail, handle deliveries, and coordinate with local delivery services
- Provide administrative support to colleagues as needed
- Arrange interviews or meetings
- Coordinate travel and accommodation arrangements within Switzerland
- Collaborate with executive assistants to address requests and inquiries from senior managers
- Manage and order office and kitchen supplies
- Supervise kitchen areas to ensure they are well-stocked and tidy
- Serve as the contact point for external service providers related to building maintenance
- Plan and oversee repairs, installations, and upgrades of office equipment
- Assist management in negotiating with office vendors and implementing cost-saving initiatives
- Develop and uphold office protocols, facilities management, and maintenance procedures
- Support the organization and coordination of local and European events
- Develop and maintain emergency response plans
Requirements:
To be successful in this role, you should have previous experience in office management and reception in an international and multi-cultural environment. You should also be fluent in English and German, have strong Microsoft Office skills, and excellent interpersonal skills.
Salary:
The estimated salary for this role is between 45,000 - 55,000 CHF per annum, depending on qualifications and experience.
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