Corporate Support Specialist
vor 7 Stunden
We are seeking a skilled and organized Corporate Support Specialist to join our team at Gi Group SA. As a key member of our administrative staff, you will provide high-level support to our colleagues and external stakeholders.
About Us
Gi Group SA is a leading pharmaceutical client in Basel. We pride ourselves on delivering exceptional results through our collaborative and innovative approach. As a Corporate Support Specialist, you will play a vital role in maintaining the smooth operation of our office and ensuring seamless communication with our clients and partners.
Key Responsibilities
- Provide general assistance to guests and visitors, ensuring a warm and welcoming environment.
- Manage incoming and outgoing mail, deliveries, and coordinate with local delivery services to maintain efficient logistics.
- Offer administrative support to colleagues as needed, including arranging interviews, meetings, and travel arrangements within Switzerland for senior executives.
- Collaborate with executive and senior administrative assistants to address requests and inquiries from senior managers.
- Oversee the management of office and kitchen supplies, organize catering for group meetings, and run errands when required.
- Ensure kitchen areas are well-stocked and tidy, and serve as the contact point for external service providers related to building maintenance.
- Plan and oversee repairs, installations, and upgrades of office and kitchen equipment as needed.
- Assist management in negotiating with office vendors and implementing cost-saving initiatives.
- Develop and uphold office protocols, facilities management, and maintenance procedures.
Requirements
- Previous experience in office management and reception in an international and multi-cultural environment would be advantageous.
- Fluency in English and German is essential.
- Strong Microsoft Office skills and excellent organizational abilities are required.
- Demonstrated flexibility, adaptability, and a proactive mindset are essential for success in this role.
About the Ideal Candidate
We are looking for a highly organized and detail-oriented individual who can work effectively in a fast-paced environment. If you possess strong communication skills, a positive attitude, and a passion for providing exceptional support, we encourage you to apply.
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