Executive Assistant
Vor 5 Tagen
Timeline is a high growth health and longevity brand founded in Switzerland on the belief that uncompromising research can unlock a new class of health, backed by cutting-edge science with the mission of promoting longevity and health span. We know that aging can't be stopped. However, through its 15 years + of groundbreaking research, Timeline is developing products designed to help reduce the impact of time on our health, from nutrition to skin and beyond. The company is backed by strategic investors, including Nestlé Health Science and L’Oréal.
www.timeline.com
To support our growth, we are seeking an Executive Assistant / Office Manager to join the team.
There are two main parts to the role: providing executive-level office and administrative support to the Co-Founder and President, and managing office operations to ensure the Swiss team's working space and environment are kept at their best at all times.
You thrive in a highly interactive role that requires flexibility to manage various tasks and projects, excellent customer service skills, a kind and friendly demeanor, initiative, problem-solving abilities, and strong follow-through. Working closely with a variety of individuals, including employees and external partners, from our office in Lausanne at the EPFL Innovation Park, you’ll enjoy supporting the team and stepping in wherever needed
The key responsibilities of the role include:
Your typical day includes coordinating schedules and meetings, managing executive correspondence and communication, arranging travel, overseeing ad hoc projects and daily tasks, supporting presentations, organizing events, and addressing office management issues and queries as they arise. Some details of the areas you’ll be involved in are set out below.
- Provide executive-level administrative support, including scheduling appointments, meetings, preparing documents, maintaining records, creating reports, and utilizing PowerPoint, Word, and Excel.
- Maintain calendars, schedule meetings and appointments, make travel arrangements, and serve as the primary administrative and scheduling contact for the President.
- Plan and approach projects, meetings, and requests in a forward-thinking manner, ensuring proper management and coordination, and working with internal partners to create briefings and presentations.
- Manage meeting preparations, including information packages, agenda creation, room setup, minutes distribution, and accurate documentation.
- Handle sensitive and confidential written, electronic, and oral communications discreetly.
- Compose high-level correspondence independently and professionally.
- Perform office management functions such as mail distribution, vendor coordination, supply ordering, and logistical coordination with departments.
- Plan, organize, and coordinate departmental leader meetings or special events, including room reservations, invitations, food and beverage procurement, and equipment setup.
- Maintain files, manuals, records, and update commonly used documents.
- Handle telephone calls professionally, determine urgency, and initiate appropriate actions or referrals.
- Act as a liaison with internal and external stakeholders.
- Manage competing demands and tasks, offering assistance to all team members as required.
You will excel at the following:
- Exceptional attention to detail and ability to handle multiple tasks and projects
- Discretion, autonomy, adaptability, service orientation, and excellent organizational skills to manage multiple agendas and projects.
- Hands-on, solution-driven mindset with a structured approach and ability to adapt to various situations.
- Strong written and verbal communication skills in a highly professional manner.
- Flexibility, excellent interpersonal skills, project coordination, and the ability to work well with all levels of management, staff, clients, and vendors.
- Problem-solving, decision-making, and task prioritization abilities.
- Desire to learn and implement knowledge across tasks and workflows.
- Proficiency in Microsoft programs (Word, Excel, PowerPoint, Outlook) and technology usage.
Your Experience:
- Secretarial, commercial diploma, or university degree (HEC or equivalent) is welcome.
- Minimum of 5 years of experience in a similar position, preferably in an international fast-paced environment, startup experience is a major plus.
- Excellent written and spoken communication skills in English and French are a must have; proficiency in German and Italian is a bonus.
- Hospitality or event management experience is advantageous but not essential.
- Swiss nationality or Swiss working permit (B, C, or G)
-
Executive Assistant to CTO
Vor 6 Tagen
Lausanne, Schweiz Swibeco SA VollzeitReady for a new challenge? As a leading and fast-growing B2B company in the field of employee benefits in Switzerland, Swibeco centralizes on a digital platform all the perks, gifts, and tax-free benefits a company can offer to its employees. This includes permanent discounts, an innovative reward system and a lunch card with the biggest food related...
-
Executive Assistant
Vor 3 Tagen
Lausanne, Schweiz Nexthink VollzeitCompany Description Hi, we’re Nexthink. We’re not just the leader in the digital employee experience category, we invented the category. Our solutions combine real-time analytics, automation and employee feedback across all endpoints to help IT teams delight people at work. Our cloud-native platform pinpoints issues and solutions, automates response,...
-
Executive Office Assistant
vor 1 Tag
Lausanne, Schweiz Neural Concept VollzeitWe are a unique team of passionate ML Engineers, Software Developers, Product Specialists and Sales & Marketing Professionals, working for global industry leaders. We believe that with a healthy team culture we can achieve wonders. **Executive Office Assistant (50%-60%)**: - location- Lausanne, Switzerland- job type- PermanentOur mission is to enable the...
-
Executive Assistant and Office Manager
Vor 3 Tagen
Lausanne, Schweiz AMAZENTIS SA VollzeitTimeline® is a high growth health and longevity brand founded in Switzerland on the belief that uncompromising research can unlock a new class of health, backed by cutting-edge science with the mission of promoting longevity and health span. We know that aging can't be stopped. However, through its 15 years + of groundbreaking research, Timeline® is...
-
Executive Assistant and Office Manager
Vor 3 Tagen
Lausanne, Schweiz Pouly Tradition VollzeitTimeline is a high growth health and longevity brand founded in Switzerland on the belief that uncompromising research can unlock a new class of health, backed by cutting-edge science with the mission of promoting longevity and health span. We know that aging can't be stopped. However, through its 15 years + of groundbreaking research, Timeline is developing...
-
Executive Assistant and Office Manager
Vor 3 Tagen
Lausanne, Schweiz TieTalent VollzeitAboutTimeline is a high growth health and longevity brand founded in Switzerland on the belief that uncompromising research can unlock a new class of health, backed by cutting-edge science with the mission of promoting longevity and health span. We know that aging can't be stopped. However, through its 15 years + of groundbreaking research, Timeline is...
-
(m/f/d) Try
Vor 3 Tagen
Lausanne, Schweiz Michael Page International (Switzerland) SA VollzeitAbout Our ClientFor our client, a scale-up company in the scientific world based in Lausanne, we are searching for an Executive Assistant & Office Manager, available immediately, for a Try&Hire position.Job DescriptionAct as a liaison between internal management and external stakeholders. Two main roles: 1) Assist the CEO and founder and 2) Manage the office...
-
Faculty Assistant
vor 1 Tag
Lausanne, Schweiz IMD VollzeitContract Type: Fixed-term maximal- Location: Lausanne, CH**About IMD** Founded by business executives for business executives, the International Institute for Management Development (IMD) is an independent academic institute with campuses in Lausanne and Singapore as well as a Management Development Hub in Shenzhen. We strive to be the trusted learning...
-
Executive Assistant to The CEO
Vor 6 Tagen
Lausanne, Schweiz MindMaze VollzeitCompany Description Founded in 2012, MindMaze is a global leader in brain technology and digital neurotherapeutics solutions for brain health and recovery. Its mission is to accelerate the brain’s ability to recover, learn and adapt. The company has two core divisions - Healthcare and Labs - working collaboratively at the intersection of neuroscience,...
-
Administrative Assistant Marketing
Vor 2 Tagen
Lausanne, Schweiz IMD Vollzeit**The Job’s mission**: We are looking for a proactive team player to join our dynamic international marketing team to assist with administrative duties. Supporting our Chief Marketing Officer and the broader team, you will help coordinate an intricate schedule so we can together deliver on IMD’s mission: to challenge what is and inspire what could...
-
Administrative and Finance Assistant
Vor 6 Tagen
Lausanne, Schweiz The Biopôle VollzeitJobs > Administrative and Finance Assistant (20-40%)06.012025Administrative and Finance Assistant (20-40%)MissionDo you want to take part in reducing the carbon footprint of our food systems?Voltiris, an award-winning Lausanne-based company developing solar energy solutions for agriculture, is recruiting an Administrative and Finance Assistant to support our...
-
Faculty Assistant
Vor 7 Tagen
Lausanne, Schweiz IMD VollzeitContract Type: Open-ended **Location**: Lausanne, CH **About IMD** The Institute for Management Development (IMD) is an independent academic institution with Swiss roots and global reach, founded 75 years ago by business leaders for business leaders. Since its creation, IMD has been a pioneering force in developing leaders who transform organizations and...
-
Office Operations Assistant Trainee
vor 21 Stunden
Lausanne, Schweiz Publicis Groupe Switzerland VollzeitDuration: 6 months (starting March 15th, 2025)Are you a master multitasker with a flair for organization and a passion for providing top-notch customer service? Do you thrive in fast-paced environments and speak both English and French fluently? Look no further!Role DescriptionThis is a full-time on-site role as an Office Operations Assistant Trainee at...
-
Executive Assistant to The Associate Vice President
vor 9 Stunden
Lausanne, Schweiz Agilent Technologies, Inc. Vollzeit**General Duties** **Responsibilities** - Coordinate the AVP’s schedules, appointments, reservations and travel arrangements - Organize meetings involving multiple senior executives and team members alike - Handle internal communication with stakeholders as a proxy for AVP’s - Coordinate and organise internal events - Screens unsolicited telephone calls...
-
Administrative Assistant Junior
Vor 5 Tagen
Lausanne, Schweiz HAYA Therapeutics SA Vollzeit**The Company** HAYA Therapeutics SA is a precision therapeutics company that discovers and develops innovative tissue **About the job** You will be joining a highly dynamic department with close interaction with experts and consultants to contribute to the development of the administration infrastructure of the Swiss and the US entities. You will...
-
Executive Assistant and Office Manager
vor 10 Stunden
Lausanne, Schweiz Viasat Vollzeit**About us** One team. Global challenges. Infinite opportunities. At Viasat, we’re on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We’re looking for people who think big, act fearlessly, and...
-
Emba Program Coordinator
vor 10 Stunden
Lausanne, Schweiz IMD VollzeitContract Type: Open-ended- Location: Lausanne, CH**About IMD** Founded by business executives for business executives, the International Institute for Management Development (IMD) is an independent academic institute with campuses in Lausanne and Singapore as well as a Management Development Hub in Shenzhen. We strive to be the trusted learning partner of...
-
Chief of Staff
vor 1 Woche
Lausanne, Schweiz LHH VollzeitAbout the Role:We are seeking a dynamic and organized Chief of Staff to work closely with the CEO of our organization. This role is ideal for someone with a passion for science, health, and entrepreneurship.As a key partner to the CEO, you will ensure operational excellence, support strategic initiatives, and contribute to the organization’s growth....
-
Chief of Staff
vor 1 Tag
Lausanne, Schweiz Adecco Human Resources AG VollzeitAbout the Role:We are seeking a dynamic and organized Chief of Staff to work closely with the CEO of our organization. This role is ideal for someone with a passion for science, health, and entrepreneurship.As a key partner to the CEO, you will ensure operational excellence, support strategic initiatives, and contribute to the organization's growth. You'll...
-
Engagement Coordinator
Vor 6 Tagen
Lausanne, Schweiz IMD VollzeitAbout IMDFounded by business executives for business executives, the International Institute for Management Development (IMD) is an independent academic institute with campuses in Lausanne and Singapore as well as a Management Development Hub in Shenzhen. We strive to be the trusted learning partner of choice for ambitious individuals and organizations...
