Executive Assistant to CTO

vor 3 Wochen

Lausanne, Schweiz Swibeco SA Vollzeit

Ready for a new challenge?

As a leading and fast-growing B2B company in the field of employee benefits in Switzerland, Swibeco centralizes on a digital platform all the perks, gifts, and tax-free benefits a company can offer to its employees. This includes permanent discounts, an innovative reward system and a lunch card with the biggest food related network.

Today Swibeco has more than 6’000 corporate clients in Switzerland, including major brands such as AXA, Swissquote, FedEx/TNT, Alcon, Decathlon, Capgemini, Holcim, Sprüngli, SAP, etc.

Our team is made up of 65+ talented people between our offices in Switzerland (Lausanne and Zurich).

We are currently experiencing a double-digit growth and therefore, we are looking for an
**Executive Assistant** to strengthen our team in Lausanne.

**About the role**:
Our Product and Engineering departments have grown a lot in the past 2 years, from 10 to 30 employees hired mostly in Switzerland and Romania. Such a growth is exciting but brings new challenges. In this context, we are looking for an experienced **Executive Assistant** to support the team leaders in their day-to-day activities and help the team perform at its full potential. This role will report directly to our Chief Technology Officer (CTO) and will include the following tasks:

- Manage scheduling and agendas for the team leaders
- Act as a focal point of contact for other departments and external stakeholders, appropriately handling confidential information at the highest level
- Draft, review and send communications on behalf of the teams
- Multitask efficiently in a fast-paced environment and escalate with the appropriate level of priority
- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
- Plan, lead and manage specific team projects
- Prepare presentation materials for meetings (drafting and reviewing PowerPoint decks)
- Research, book, and coordinate travel arrangements
- Maintain various records and documents for the leaders and the team
- Assist with ad hoc support as needed

**Requirements**:
**Your profile**:

- 3-5 years of experience as an Executive Assistant
- Fluent in French and English, German and/or Romanian are strong plus
- Excellent time management skills and ability to demonstrate attention to detail
- High level of maturity and discretion
- Ability to manage multiple tasks and prioritize competing demands
- At ease in a fast-pace, dynamic environment
- Flexible and available as needed throughout the workday
- Excellent written, verbal communication and interpersonal skill
- Proven ability to take initiative and lead projects
- Drive to build strong and productive relationships

**Benefits**:
**What we offer**:

- A dynamic company where you can make a difference
- A professional experience in a growing and stimulating environment
- A flexible work culture where results are more important than hours
- A true team spirit, we believe that together we are stronger and that we win as one team
- Great working environment in Lausanne, just a few steps from the lake and public transport
- Company bonus plan and attractive pension fund contributions
- Meal allowance on your Swibeco Lunch Card
- Mobility allowance or a parking place (upon availability) near the office
- Permanent discounts for your daily savings on over 150 leading brands
- Start date: ASAP
- Working rate: 80% to 100%

**Job Information**:
Industry
- Technology

Work Experience
- 4-5 years

City
- Lausanne

State/Province
- Waadt

Country
- Switzerland

Zip/Postal Code
- 1006

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