Executive Assistant

vor 2 Wochen

Lausanne, Schweiz KFC Europe Vollzeit
Job Description

Purpose of the position:

The Executive Assistant (EA) serves as the liaison between departments and various internal and external stakeholders, as well as other members of the Leadership Team. The EA handles the administrative and logistical aspects of the head office's activities in Lausanne. In a crucial role as a facilitator and coordinator, the EA anticipates the Leadership Team's needs and finds solutions to various logistical and administrative challenges.

Positions Functions

Assistant to the General Manager and Leadership Team:

  • Manage executive calendars, schedule appointments, and coordinate meetings.
  • Handle travel arrangements, including flights, accommodations, and itineraries.
  • Prepare, process, and track expense reports.
Meeting Coordination:

  • Organize and prepare materials for meetings, including agendas and presentations.
  • Ensure meeting rooms and technology setups are ready and functional.
  • Follow up on action items and ensure timely completion.
Internal / External Communication:

  • Act as a point of contact for internal and external stakeholders.
  • Handle incoming and outgoing correspondence, including emails and phone calls.
Project Support:

  • Assist in the coordination of projects and initiatives as needed.
  • Maintain project documentation and track progress.
  • Provide logistical support for events and special projects.
Office Management:

  • Help maintain office supplies and equipment within the EA pool.
  • Assist with the organization of company events and meetings.
  • Ensure smooth day-to-day operations within the executive office.
Knowledge And Skills Required

Academic experience:

  • Bachelor's degree or equivalent experience preferred.
Experience:

  • 5+ years’ experience in a similar position.
Skills And Knowing How To Be:

  • Exceptional organizational and time-management skills.
  • Strong sense of discretion and confidentiality.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to multitask and prioritize workload in a fast-paced environment.
  • Strong attention to detail and problem-solving skills.
  • Dynamic, autonomous, proactive.
Languages:

  • Fluent in English and French (level C2).
Position based in Lausanne

About Us:

From the centre of the continent to the remote (and not-so-remote) coasts and islands, KFC Pan Europe is the iconic chicken restaurant brand with a unique history of innovation and success. Always original, our passion is high-quality, finger lickin’ good chicken. Yes, we also have a secret recipe. No, we can’t share it. What we can share is our heart-led, welcoming culture, where you can be your best self, make a difference and have fun.

We’re part of Yum Brands, Inc.—collaborating across the world with our sister brands, Taco Bell, Pizza Hut and The Habit Burger Grill. KFC Pan Europe has three business units: Western Europe, Central & Eastern Europe and France. With more than 30 official languages in 150 different franchises, connecting with us is easier than ever. If you really want to do the math, we’ve also got 2,200 restaurants in 40 countries. Either way, we keep it original.

For us, the future is all about connecting food traditions and tomorrow’s technology to innovate customer experiences, our global brand and the best fried chicken you’ve ever tasted. We exist to feed people’s potential, valuing personal development and an inclusive culture. This also means having a keen social purpose and investing in mentorship, upskilling and food security. Creating opportunities for the most underserved and vulnerable groups in our communities helps grow new roots and strengthen bonds.

We want our people to be their best selves. So, we invest in skills, resources and each other. At our Pan Europe Academy, we develop leadership and train all levels of restaurant and corporate employees. From Employee Resource Groups (ERGs) to Individual Development Plans, we build meaningful careers that have real impact.

The bottom line? We bring it. Curious? We hope so.

Bring your spark, your spice and your original story. At KFC Pan Europe, we’re grounded in winning, celebrating, recognizing, welcoming and belonging. We've got a big table. You have a seat at it. #J-18808-Ljbffr

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