Chief of Staff

Vor 2 Tagen

Lausanne, Schweiz Adecco Human Resources AG Vollzeit

About the Role:


We are seeking a dynamic and organized Chief of Staff to work closely with the CEO of our organization. This role is ideal for someone with a passion for science, health, and entrepreneurship.


As a key partner to the CEO, you will ensure operational excellence, support strategic initiatives, and contribute to the organization's growth. You'll have a background in executive or personal assistance, with experience in scheduling, office management, and administrative tasks.



Key Responsibilities

  1. Strategic and Operational Support:
  • Act as a trusted advisor to the CEO by managing their priorities, optimizing workflows, and enhancing decision-making processes.
  • Prepare and refine presentations, reports, and documentation for internal and external audiences.
  • Organize and manage strategic projects, ensuring deadlines and quality standards are met.
  1. Executive Assistance:
  • Oversee the CEO's calendar, schedule meetings, and manage travel arrangements with precision.
  • Handle correspondence on behalf of the CEO, ensuring a professional tone and timely responses.
  • Record and disseminate meeting minutes, following up on action points as required.
  1. Office and Team Coordination:
  • Manage day-to-day office operations, including vendor coordination, supply ordering, and resolving facility-related issues.
  • Serve as a liaison between the CEO and internal teams or external stakeholders, fostering clear and effective communication.
  • Support team events, retreats, and meetings by managing logistics and execution.
  1. Leadership Enablement:
  • Provide proactive and structured support to improve team efficiency and alignment with organizational goals.
  • Develop briefing materials and agendas to ensure the CEO and leadership team are well-prepared for engagements.
  1. Culture and Mission Alignment:
  • Embody and promote the company's values and mission, contributing to a collaborative and innovative culture.


Requirements:

  • 5+ years of experience in a similar role, such as Executive or Personal Assistant, or Office Manager, preferably in fast-paced or startup environments.
  • Strong interest in science, health, and entrepreneurship, with the ability to grasp the nuances of the company's mission.
  • Exceptional organizational and multitasking skills with keen attention to detail.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
  • Bilingual proficiency in English and French;
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Strong interpersonal and communication skills, adaptable to working with diverse teams.

What We Value:

  • Willing to drive impact in the health/science space and contribute to organizational success.
  • Professional and calm with the ability to prioritize and execute tasks independently.
  • Ability to handle change.

#LI-GA1

Salary 100'000-120'000/year #LI-Hybrid
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