Virtual Administrative Assistant

vor 4 Wochen

Zurich, Schweiz AVEA Vollzeit

**About Us**

Avea is a Swiss longevity startup with the vision to become the leading player in the evidence-based longevity supplement industry. We offer science-based longevity supplements to target multiple hallmarks of aging, allowing individuals to improve their well-being by slowing down aging itself. Our mission is to optimize people's health and lifespan, helping them keep or regain their vitality to live as healthily as possible for as long as possible.

**The Role**

As a newly created position, we are seeking a Virtual Administrative Assistant to join our company and provide essential administrative support to our Co-Founders. While we have dedicated HR and accounting professionals in place, your role is crucial alongside these functions in ensuring smooth operations by managing various administrative tasks. You will help keep our Founders' backs free by taking responsibility for and owning a variety of internal processes within a rapidly growing company that has expanded to 25 employees within a year.

**Tasks and Responsibilities**
- Organize and maintain digital files, ensuring all necessary documentation is easily accessible and up-to-date.
- Provide support in human resources functions such as recruitment, onboarding, and employee relations, while maintaining HR records and compliance.
- Assist with financial management tasks including invoicing, budgeting, expense tracking, and processing payments to vendors and suppliers.
- Coordinate company events, workshops, or seminars, including managing logistics, invitations, and promotional materials.
- Help coordinate travel arrangements and logistics for employees as needed.
- Collaborate with other team members on various projects and initiatives.
- Identify opportunities for operational improvements and assist with the implementation of new systems, processes, or tools.
- Perform other administrative duties as assigned.

**You'll Fit Great With These Skills and Values**
- Proven experience as an administrative assistant or similar role, preferably in a startup environment.
- Essential: Exceptional organizational skills, diligence, attention to detail, and good organization. Experience with financial accounting is a must.
- Fluency in both German and English, with excellent verbal and written communication skills. This is absolutely essential as the working language is both German and English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- A positive attitude, willingness to learn, and a strong work ethic.
- You are interested in working in an early-stage startup, where many things are still hectic at times, and where you have the chance to indeed contribute and make a difference.
- Healthy lifestyle is important to you.
- Interest in the longevity industry is a plus.

**Why Join Us**

We believe that the best companies help you live your life the way you want and become the person you want to be. That's why we focus on promoting your personal freedom and growth. Here are some of the benefits you'll enjoy as a member of our team:

- Work at a well-funded, early-stage startup in the longevity industry.
- Very flexible schedule. Be part of a dynamic, high-performing, and fun team.
- A high degree of personal responsibility, creative freedom, and opportunities.
- Work with the brightest researchers within longevity and with successful and well-known serial entrepreneurs.
- Partially remote opportunity with weekly office days.
- Strong team culture with regular team events and off-sites.

  • Administrative Assistant

    vor 2 Monaten

    Zurich, Schweiz Polaroid International BV Vollzeit

    **About Polaroid Therapeutics**: At Polaroid Therapeutics, we are committed to pioneering treatments that improve the lives of patients around the world. Our team is dedicated to innovation, excellence, and compassion in everything we do. We are currently looking for a highly motivated Administrative Assistant to join our team and support our daily office...

  • Administrative Assistant

    vor 1 Monat

    Zurich, Schweiz Swisslinx Vollzeit

    On behalf of our client, a multinational bank in Zurich, Swisslinx is looking for an Administrative Assistant to support their Private Wealth Management department on a 3 month contract. In this role you would take care of a variety of administrative tasks and support the wider team. Your responsibilities: - Support stakeholder diary management -...

  • Administrative Assistant

    vor 4 Wochen

    Zurich, Schweiz Manpower Vollzeit

    **Job Description**: Part-Time Administrative Assistant - Lake Zurich, IL - $20.57 / hour What's in it for you? - $20.57 / hr - 1st shift, 8am-12 pm, Monday-Friday - 9 month assignment with potential extension or hire depending on performance What will you be doing? - The main function of the Purchasing Assistant is to support the Indirect Procurement...

  • Administrative Assistant

    Vor 7 Tagen

    Zurich, Schweiz Schroders Vollzeit

    **Schroders plc**, with headquarters in London, employs over 5500 talented people worldwide, operating in 37 different locations across Europe, the Americas, Asia, the Middle East and Africa, close to the markets in which we invest and close to our clients. Schroders has developed under stable ownership for over 200 years and long-term thinking governs our...

  • Executive Administrative Assistant

    vor 2 Wochen

    Zurich, Schweiz SFP Vollzeit

    **Job Title: Executive Administrative Assistant** **Location**: UK and Switzerland (Expanding to Central Europe) **Job Type**: 12-Month Contract **Company Overview**: The Company a distinguished Private Equity company with a strong presence, now embarking on an expansion into Central Europe. In pursuit of our growth objectives, we are actively seeking a...

  • Intern Administrative Assistant

    vor 1 Monat

    Zurich, Schweiz Executive Education - European and Asian Business Management Vollzeit

    Executive Education - European and Asian Business Management_ **Intern Administrative Assistant** **80-100 % **:The University of Zurich's European and Asian Business Management (EABM) offers one MAS and two CAS programs as part of the further education training of the University of Zurich. Students from across the globe come to Switzerland to take part in...

  • Administrative Assistant

    vor 2 Monaten

    Zurich, Schweiz Hobson Prior Vollzeit

    **Salary**: Negotiable**Job type**: Permanent **Location**: Zürich, Switzerland **Function**: Commerical, Sales **Posted**:20/07/2023 **Ref**: BBBH23127 - Hi I'm Jonny , I manage this role Hobson Prior are looking for an Administrative Assistant to join a brilliant pharmaceuticals organisation on a contract basis located in Zurich. Our client is...

  • Administrative Assistant

    vor 3 Wochen

    Zurich, Schweiz Netcetera Vollzeit

    Gegenseitiger Respekt, Verlässlichkeit, persönliches Engagement und ein hohes Mass an Professionalität prägen unsere Netcetera-Community. Mit Leidenschaft entwickeln wir in internationalen Teams individuelle Lösungen für die Herausforderungen der Zukunft. Du bist initiativ, kontaktfreudig und arbeitest selbstständig? Dann suchen wir genau dich! Als...

  • Business Administrative Assistant

    Vor 5 Tagen

    Zurich, Schweiz Enabling Qapital Vollzeit

    **Introduction** Enabling Qapital Ltd. (EQ) is a FINMA regulated leading Impact Asset Manager dedicated to a world where investments provide a financial and social return. Following the objective to have a positive economic, social, and environmental impact. EQ currently advises USD 700 M in Assets within Microfinance and Access to Energy/ Clean Cooking. EQ...

  • Administrative Assistant

    vor 2 Monaten

    Zurich, Schweiz Tiger Recruitment Ltd Vollzeit

    We are delighted to be supporting the world's most prestigious Health Practice in Zurich, Switzerland who are seeking an exceptional and experienced Administrative Assistant. Dedicated, motivated and always willing to take the initiative and work independently. Capable of demonstrating a high degree of flexibility and working in a dynamic and fast-paced...

  • Administrative Assistant

    Vor 3 Tagen

    Zurich, Schweiz Radiate Engineering & Design AG Vollzeit

    Do you thrive in a fast-paced, motivated and agile environment? We are seeking a highly organized and proactive Administrative Assistant to join our team. You will provide essential administrative support and ensure smooth operations within our organization. From managing documents to event coordination, this role requires a versatile individual capable of...

  • Administrative Assistant, Zurich

    vor 1 Monat

    Zurich, Schweiz Bank of America Vollzeit

    **Job Title**: Administrative Assistant **Location**: Zurich **Company Overview**: At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day. One of the...

  • Administrative Assistant

    vor 3 Wochen

    Zurich, Schweiz FUTURE WATCH Vollzeit

    **Our client is a leading alternative investment manager based in the region, with affiliated offices worldwide while they manage over $70 billion in AUM.** **They have an exciting opening for a experienced and client focused Assistant with excellent German and English** **ADMINISTRATIVE ASSISTANT - SALES / BUSINESS DEVELOPMENT** - Role:_ - You will support...

  • Administrative / Office Assistant

    Vor 3 Tagen

    Zurich, Schweiz ERNI Vollzeit

    **Administrative / Office Assistant**: - Du bist das geborene Organisations - und Koordinationstalent und stellst diese persönliche Superkraft gerne jeden Tag aufs Neue unter Beweis. Dabei bist Du nicht nur permanent am Puls des Unternehmens. Mit Deiner hochprofessionellen Art und Deinem gewinnenden Wesen überzeugst Du auch in einem dynamischen Umfeld als...

  • Tri-lingual Administrative Assistant

    vor 2 Wochen

    Zurich, Schweiz skyguide Vollzeit

    Skyguide provides air navigation services in Switzerland and parts of neighbouring countries. With around 1500 employees from more than 30 nations, we are pursuing an ambitious innovation strategy that is based on a strong safety and learning culture. We are guided by four values: “We team up to succeed”, “We drive innovation”, “We own what we...

  • Administrative Assistant

    vor 2 Monaten

    Zurich, Schweiz SimplyVision GmbH Vollzeit

    For our customer located in Zurich/Switzerland we are currently looking for a**: Administrative Assistant **(M/F/d) * Tasks & Responsibilities* - Teams with others to review and proofread documents for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines...

  • Assistance Administrative

    vor 2 Monaten

    Zurich, Schweiz Gaaragroup Vollzeit

    **Job brief** We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. **What does an Administrative...

  • Administrative Assistant

    vor 1 Monat

    Zurich, Schweiz TBWA Switzerland AG Vollzeit

    TBWA\Zürich ist eine der führenden Kreativagenturen in der Schweiz. Wir machen keine halben Sachen - «The Disruption Company» ist unsere Ansage an den Markt und unser Skull Zeichen für unseren Anspruch: Unkonventionell, gemeinschaftlich und immer hart am Wind. Zur Unterstützung unseres Admin-Teams möchten wir **baldmöglichst...

  • Administrative / Office Assistant

    Vor 3 Tagen

    Zurich, Schweiz ERNI Vollzeit

    9gi5iy3ffeejhctlu94orcg8expf0ad - Zürich Full-time employee Entry Level office **Administrative / Office Assistant**: - Du bist das geborene Organisations - und Koordinationstalent und stellst diese persönliche Superkraft gerne jeden Tag aufs Neue unter Beweis. Dabei bist Du nicht nur permanent am Puls des Unternehmens. Mit Deiner hochprofessionellen Art...

  • Administrative Assistant

    vor 2 Monaten

    Zurich, Schweiz KPMG Vollzeit

    Administrative assistant - Global Clients - Are you looking for a versatile position within a multicultural environment? Our KPMG global client team that provides best-class service and drives a one firm spirit in focusing and responding to specific client needs is looking for a full-time administrative assistant.**Lausanne, Geneva, Zurich** **By...