Executive Administrative Assistant

vor 3 Wochen

Zurich, Schweiz SFP Vollzeit

**Job Title: Executive Administrative Assistant**

**Location**: UK and Switzerland (Expanding to Central Europe)

**Job Type**: 12-Month Contract

**Company Overview**:
The Company a distinguished Private Equity company with a strong presence, now embarking on an expansion into Central Europe. In pursuit of our growth objectives, we are actively seeking a dedicated and skilled Executive Administrative Assistant to support their operations.

**Position Summary**:
As an Executive Administrative Assistant, you will play a pivotal role in facilitating the smooth functioning of a dynamic team. This is a unique opportunity for an experienced and enthusiastic Executive Assistant to further their career in a fast-paced environment. You will be tasked with providing comprehensive administrative support, managing crucial documents, aiding in marketing activities, and maintaining software solutions. To excel in this role, you must exhibit a positive, confident, and proactive disposition while working efficiently in a high-pressure setting.

**Key Responsibilities**:
Your responsibilities encompass, but are not restricted to:

- General administration and support.
- Coordination and creation of documents for clients, prospects, and stakeholders.
- Producing and managing documents, including investor presentations and supporting materials.
- Assisting with marketing tasks, such as social media management, online presence, and content generation.
- Competent management of software solutions, data maintenance, and CRM systems (Salesforce, HubSpot).
- Providing support to team members as required.
- Occasional arrangement and confirmation of travel logistics, including the creation of comprehensive travel itineraries for business trips, roadshows, flights, accommodations, and transport.

**Qualifications**:
To thrive in this role, you should ideally possess:

- A minimum of 3 to 5 years of professional experience supporting executives and teams in a fast-paced office environment.
- Impeccable attention to detail and organisational skills.
- The ability to manage multiple calendars and accounts across different time zones.
- A proactive and enthusiastic approach, with the ability to anticipate the needs of team members and act accordingly.
- Sound judgement and discretion when handling confidential matters.
- A strong team player mentality.
- Familiarity with CRM and marketing software, particularly social media marketing tools.
- Excellent written and spoken English skills, with knowledge of German as an advantage.

**What We Offer**:
Position ID: CEP- 95740-BDP

**Job Type**: 80-100%

Supplemental pay types:

- Bonus pay
- Performance bonus

Work Location: Hybrid remote in 8002 Zürich, ZH

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