Office Manager, Receptionist

vor 2 Monaten

Basel, Schweiz Gi Group SA Vollzeit

We have been commissioned by our pharmaceutical client in Basel to search for a

 

Receptionist & Administrative Assistant

 

This is a long-term temporary position with the option for permanent employment.

 

Tasks:

  • Offer general assistance to guests
  • Manage the processes for incoming and outgoing mail, handle deliveries, and coordinate with local delivery services
  • Provide administrative assistance to colleagues in the office as needed
  • Arrange interviews or meetings
  • Coordinate travel and accommodation arrangements within Switzerland for senior members of the global organization
  • Collaborate with executive and senior administrative assistants to address requests and inquiries from senior managers
  • Manage and order office and kitchen supplies, organize catering for group meetings, and occasionally run errands (e.g., for lunch or kitchen supplies)
  • Supervise kitchen areas to ensure they are well-stocked and tidy
  • Serve as the contact point for external service providers related to building maintenance (cleaning, repairs, etc.)
  • Plan and oversee repairs, installations, and upgrades of office and kitchen equipment as required
  • Assist management in negotiating with office vendors and service providers, and implement cost-saving and recycling initiatives
  • Develop and uphold office protocols, facilities management, and maintenance procedures
  • Support the organization and coordination of local and European events
  • Develop and maintain emergency response plans

 

Requirements

  • Previous experience in office management and reception in an international and multi-cultural environment would be of advantage
  • Fluent in English and German
  • Very good Microsoft Office skills
  • Strong organizational- and excellent interpersonal skills & with strong customer focus
  • Demonstrates flexibility and adaptability with a proactive, positive mindset

 

Don't miss this opportunity and apply today Your contact: Andrea Alfonsi, andrea.alfonsi@gigroup.com



Branche: Pharma-Industrie

Funktion: Administration/Lohn- und Gehaltsabrechnung

Führungsperson: Nein

Anstellungsart: Temporäre Arbeit

Karrierestufe: Angestellte/r



  • Office Manager and Receptionist

    vor 1 Monat

    Basel, Basel-Stadt, Schweiz Gi Group SA Vollzeit

    Job Title: Office Manager and ReceptionistWe are seeking a highly organized and detail-oriented Office Manager and Receptionist to join our team at Gi Group SA in Basel. As a key member of our administrative team, you will be responsible for providing exceptional customer service, managing daily office operations, and ensuring the smooth running of our...

  • Receptionist - Basel Office

    vor 1 Monat

    Basel, Basel-Stadt, Schweiz Viking Vollzeit

    Job Title: Receptionist - Basel OfficeAt Viking, we are seeking a highly organized and service-oriented Receptionist to join our team in Basel, Switzerland. As a key member of our Front Office team, you will be responsible for ensuring a smooth and friendly experience for our international visitors, guests, and partners.Key Responsibilities:Manage the entire...

  • BASEL OFFICE

    vor 6 Monaten

    Basel, Schweiz Viking Vollzeit

    Viking was founded in 1997 and provides destination-focused voyages on oceans, rivers and lakes around the world. Designed for experienced travelers with interests in science, history, culture and cuisine, Chairman Torstein Hagen often says Viking offers experiences for The Thinking Person®. Viking has more than 250 awards to its name, including being...

  • Office Receptionist

    vor 3 Wochen

    Basel, Basel-Stadt, Schweiz Viking Vollzeit

    Job DescriptionViking Cruises is seeking an experienced and highly organized Receptionist to join our team in Basel, Switzerland. As a key member of our front office team, you will be responsible for providing exceptional customer service, managing administrative tasks, and ensuring a smooth and welcoming experience for our international visitors, guests,...

  • Receptionist (M/w) Receptionist / Front Office

    vor 5 Monaten

    Basel, Schweiz Volkshaus Basel Betriebs AG Vollzeit

    Empfang / Rezeption Reservierung **Guide Michelin meint**: **Das Volkshaus Basel gehört zu den Top-10 **der faszinierendsten Hotels** **der Schweiz.** **Become a part of it!** Zur Verstärkung unseres Receptions-Teams suchen wir **ab September** oder **nach Vereinbarung** **eine Receptionist / Front Office Manager (m/w/d)** - Kennen und Handeln gemäss...

  • Viking Receptionist Basel Office Professional

    Vor 6 Tagen

    Basel, Basel-Stadt, Schweiz Viking Vollzeit

    Viking Cruises is a fast-growing and dynamic environment that offers a modern workspace and flexible working hours. We are seeking a skilled and experienced Receptionist to join our team in Basel, Switzerland.Job OverviewThe Receptionist will be responsible for ensuring the smooth operation of the Front Office, providing exceptional service to our...

  • Front Office Manager

    vor 5 Monaten

    Basel, Schweiz Riverside Luxury Team Vollzeit

    We are looking for a dedicated and experienced Front Office Manager to lead our front office team onboard our 5-stars luxury river cruise ship. The Front Office Manager is a key figure in ensuring the seamless operation of the ship's front office, providing exceptional guest services, and supervising a team of receptionists - Supervise daily front office...

  • Office Manager

    vor 5 Monaten

    Basel, Schweiz Axalta Coating Systems Gm Vollzeit

    **Role** As office manager you will ensure smooth operations at Axalta European Headquarters in Basel when it comes to travel, equipment, internal meetings and events and the support for the assigned Vice Presidents with all round problem solving. This is a permanent on-site job, ideally for someone that can work full time, but suitable applicants able to...

  • Administrative Assistant

    vor 4 Wochen

    Basel, Basel-Stadt, Schweiz Gi Group SA Vollzeit

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Gi Group SA in Basel. As an Office Manager and Receptionist, you will be responsible for providing exceptional support to our clients and colleagues.Key responsibilities include:Offering general assistance to guests and ensuring a warm welcomeManaging the...

  • Front Office Coordinator

    vor 4 Wochen

    Basel, Basel-Stadt, Schweiz Viking Vollzeit

    Viking is seeking a highly organized and service-oriented Receptionist to join our team in Basel, Switzerland. As a key member of our Front Office team, you will be responsible for ensuring a smooth and friendly experience for our international visitors, guests, and partners.Key Responsibilities:Supervise the entire front office area, ensuring a clean and...

  • Front Office Coordinator

    vor 4 Wochen

    Basel, Basel-Stadt, Schweiz Viking Vollzeit

    At Viking, we are seeking a highly organized and service-oriented Receptionist to join our team in Basel, Switzerland. As a key member of our Front Office team, you will be responsible for ensuring a smooth and friendly experience for our international visitors, guests, and partners.Key Responsibilities:Supervise the entire front office areaGreet and welcome...

  • Receptionist with Excellent Communication Skills

    vor 1 Woche

    Basel, Basel-Stadt, Schweiz Viking Vollzeit

    Viking Cruises is a dynamic and fast-growing company that offers destination-focused voyages on oceans, rivers, and lakes around the world.As a Receptionist, you will be responsible for managing the Front Office in a smooth and friendly manner to ensure the fullest satisfaction of our international visitors, guests, and partners.Job SummaryThe ideal...

  • Front Office Manager

    vor 2 Wochen

    Basel, Basel-Stadt, Schweiz BâleHotels Vollzeit

    Aufgaben und VerantwortlichkeitenDer/die Front Office Manager ist verantwortlich für die Leitung des Front Offices in unserem Hotel. Dazu gehören die Organisation und Überwachung der täglichen Arbeit, die Gewährleistung einer tadellosen Gästebetreuung und die Überwachung aller Arbeiten gemäss ISO 9001.Einige der wichtigsten AufgabenVerantwortlich...

  • Front Office Manager Assistant

    vor 4 Wochen

    Basel, Basel-Stadt, Schweiz Grand Hotel Les Trois Rois Vollzeit

    Assistant Front Office ManagerWir suchen einen motivierten und engagierten Assistant Front Office Manager für unser Team im Grand Hotel Les Trois Rois.Als Assistant Front Office Manager sind Sie Teil unseres dynamischen und jungen Teams und unterstützen unseren Front Office Manager bei der Führung und Motivation des Teams. Ihre Aufgaben:Stellvertretende...

  • Receptionist - (F/m/d) - (Temporary/1year)

    vor 5 Monaten

    Basel, Schweiz Bayer Vollzeit

    **At Bayer we’re visionaries, driven to solve the world’s toughest challenges and striving for a world where ,Health for all, Hunger for none’ is no longer a dream, but a real possibility. We’re doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our...

  • Front Office Coordinator

    vor 4 Wochen

    Basel, Basel-Stadt, Schweiz Viking Vollzeit

    Viking Cruises is seeking a highly organized and service-oriented Receptionist to join our team in Basel, Switzerland. As a key member of our Front Office team, you will be responsible for ensuring a smooth and friendly experience for our international visitors, guests, and partners.The ideal candidate will have a minimum of 2 years of professional...

  • Front Office Manager

    vor 5 Monaten

    Basel, Schweiz Novotel Basel City Vollzeit

    Empfang / Rezeption Das Novotel Basel City ist ein 4-Sterne-Hotel mit 145 Zimmern. Das Hotel verfügt über 7 Tagungsräume, dem Restaurant „Gourmet Bar“ mit 80 Sitzplätzen, der Bar sowie einem Fitnessraum. Es befindet sich in einem Gesamthotelkomplex von 525 Zimmern, welcher 3 Hotelmarken von Accor (Novotel, Ibis Budget & ibis Styles) vereinigt. Das...

  • Administrative Assistant

    vor 4 Wochen

    Basel, Basel-Stadt, Schweiz Gi Group SA Vollzeit

    Job Description:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Gi Group SA. As an Office Manager, you will be responsible for providing exceptional support to our guests, managing incoming and outgoing mail, and coordinating with local delivery services.Key Responsibilities:- Offer general assistance to...

  • Front Office Manager

    vor 4 Wochen

    Basel, Basel-Stadt, Schweiz BâleHotels Vollzeit

    Front Office ManagerWir suchen einen erfahrenen Front Office Manager, der unsere Gäste mit professioneller Betreuung begrüßen kann. Als Teil des Teams von BâleHotels bist du verantwortlich für einen reibungslosen Schichtablauf an der Rezeption und für die Gewährleistung einer tadellosen Gästebetreuung.AufgabenVerantwortlich für den Schichtablauf an...

  • Front Office Manager

    vor 4 Wochen

    Basel-Pratteln, Basel-Land, Schweiz SV Group Vollzeit

    Jobbeschreibung:Wir suchen eine erfahrene Führungskraft für unser Front Office Team. Als Front Office Manager bist du verantwortlich für die Führung, das Training und die Einteilung deines Teams. Du arbeitest aktiv im operativen Geschäft und bist für die Umsetzung der SV- und Marriott-Standards verantwortlich. Du bearbeitest Gästereklamationen und...