Office Manager

vor 6 Monaten

Basel, Schweiz Axalta Coating Systems Gm Vollzeit

**Role**

As office manager you will ensure smooth operations at Axalta European Headquarters in Basel when it comes to travel, equipment, internal meetings and events and the support for the assigned Vice Presidents with all round problem solving.

This is a permanent on-site job, ideally for someone that can work full time, but suitable applicants able to work +30 hours/week can be considered.

**Responsibilities**
- Provide general support to defined VPs in the HQ
- Travel arrangements
- Travel Expense Reports
- Calendar Management
- Provide general office services including the organization of office operations and procedures, the monitoring and ordering of office supplies, invoice handling, time management etc
- Plan and organize ex
- and internal events and meetings (incl. catering)
- Collaborate with facility and IT provider on office relevant topics
- Act as receptionist for the office, welcoming onsite guests and handling mail and logistic delivery
- Assist in the onboarding process for new hires (incl. administration of AMEX and Mobile phones)
- First point of contact for any office related questions from employees (e. g. travel booking, travel expenses, time management, use of office equipment, procedures and standards at site)
- Act as a backup of the other Executive Assistant on Site.

**Requirements**:

- 3+ years of relevant work experience in office management/coordination and administrative support
- Ability to multi-task, work under pressure and adjust priorities on a regular basis
- Strong service orientation and proactive problem-solving skills with hands on mentality
- Excellent communication, interpersonal and organizational skills
- Positive mindset, open-minded and friendly character
- Fluent English and German language skills - French would be a plus
- Proficient in MS Office (Word, Outlook, Excel, & PowerPoint) - experience in Ariba, Kronos would be a plus

**Our Company**:
**Axalta has remained at the forefront of the coatings industry by continually investing in innovative solutions. We engineer technologies that protect customers’ products - whether they are battling heat, light, corrosion, abrasion, moisture, or chemicals - and add dimension and beauty with colorful finishes. We have a vast and ever-evolving portfolio of brands primed to play an important part in everything from modernizing infrastructure around the world to enabling the next generation of electric and autonomous vehicles.**

**Axalta operates its business in two segments: Performance Coatings and Mobility Coatings, which serve four end markets, including Refinish, Industrial, Light Vehicle and Commercial Vehicle, across North America, EMEA, Latin America and Asia-Pacific. Our diverse global footprint allows us to deliver solutions in over 140+ countries and coat 30 million vehicles per year. We’ve recently set an exciting 2040 carbon neutrality goal, in addition to 10 other sustainability initiatives, and we take pride in working with our customers to optimize their businesses and achieve their goals.

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