Administrative Assistant

vor 2 Wochen

Basel, Schweiz We make it GmbH Vollzeit

We make it GmbH is a company operating nationally in Switzerland which, thanks to many years of successful experience, has a high level of expertise in the personnel services sector. Its recruitment activities are focussed on the core areas of industry, technology, office/administration, engineering, pharmaceuticals and IT. We make it GmbH places the highest demands on quality, ethics and discretion. For our client F. Hoffmann La Roche based in Basel, we are looking for an

Administrative Assistant (m/f/d)

Background

We're excited about the possibility of you joining our Legal Operations Enabling department. Are you ready to make a significant impact by offering administrative and coordinating support for senior leaders, handling special and organizational tasks, in a role that values confidentiality and critical thinking? If this sounds like your next career move, we are eager to receive your application

The perfect candidate has a commercial background and more than 5 years experience in administrative assistance. Additionally, the person enjoys working efficiently and can handle highly confidential information. Furthermore, the candidate is tech-savvy and can communicate excellently in English.

Aufgaben

Supports assigned leaders and teams with a variety of advanced and complex administrative and operational activities including but not limited to scheduling and coordinating onsite/offsite meetings and/or events

Manage the agenda of the leader(s), according to best practice time management principles and coordinates domestic/international travel and conference calls

Manage Intranet and gDrives and assists with filing and organization of information

Provides support on editing and formatting executive-level presentations and reports

Serves as the “go-to-person” for general operational or administrative inquiries, requiring exceptional knowledge of departmental and organizational policies and procedures

Supports the training and onboarding of new staff in administrative processes, systems, practices and tools as well as supports project work, planning and organization of meetings and events

Partners with other personal assistants and team members on a routine basis and provides backup support to leadership, demonstrating flexibility, adaptability and positive demeanor in the face of change;

provides backup support to teams outside of own work area and across functions, as necessary

Promotes new ways of working, improvements in work processes and fosters an exchange of ideas and support among colleagues

Qualifikation

Commercial diploma or equivalent qualification

Min. 5 years extensive administrative assistance experience, including executive support

Proficient in navigating resources and contacts efficiently and proven track record in handling highly confidential information effective, furthermore eagerness to learn, problem-solve, and contribute to business success and the community

Tech-savvy and adaptable to new digital tools and Proficiency in Google Workspace/Suite and MS Office

Strong relationship-building skills and excellent verbal and written communication skills, fluency in English

Strong partnering, negotiation, influencing and interpersonal skills and strong organizational and planning skills with attention to detail

You enjoy working with a global team, are flexible and also available as needed outside of normal working hours

Nice to haves

German

Work hours

Standard 40 h/ Week / Remote/Home Office: possible up to 20%

Are you interested?

Then Mr. Andre Amstad looks forward to receiving your complete application documents (CV, references and training certificates) per Mail.

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