Administrative Team Assistant

vor 2 Wochen

Basel, Schweiz Global Personal Partner Vollzeit

**EINFÜHRUNG**:
Our profession and our passion "HR Management."

Global Personal is an independent company of the Interiman Group SA with over 100 employees offering a complete range of human resources services at 21 locations in German-speaking Switzerland.

For our client F. Hoffmann La Roche in Kaiseraugst, we are looking for a reliable and motivated

**Administrative Team Assistant 100%**:
**AUFGABENBESCHREIBUNG**:
This position will report to the Global Head of Operations.

As a Network Administrative Team Assistant you will play a variety of roles according to your experience, knowledge, and the general business/team requirements, such as:

- Calendar Management
- Travel arrangements
- Scheduling of Network and Team Meetings (Onsite, offsite, live or virtual)
- Event Management
- Coordination & execution of team offsites
- Meeting Management
- Attend internal meetings & assist in note taking and action item follow up
- Arrange all meeting needs (Catering, mtg materials, special room set up, etc.)
- Organize seminars with internal and external attendees
- Document Management
- Interface with IT department for all system/database related requests
- Handle all administrative aspects of the spend management system MYBUY
- Work with other administrative staff to ensure consistency of approach and exchange of best practices.
- Provide back-up support in the absence of other administrators
- Adopt a proactive approach to working within a team of administrative professionals, seeking opportunity to support, to fill gaps and to generally contribute to enhance overall team performance and success

**ERFORDERLICHES PROFIL**:

- Commercial diploma or higher education
- Min. 3 years work experience in a multicultural environment - in an administrative role
- Previous exposure as Project Coordinator or Management Assistant is a plus
- Very good knowledge of Google apps (including Mail, Calendar and Drive), SAP Environment (MyBuy, Concur etc.), Video Conference tools (i.E Zoom, Gmeet)
- Ability to manage complex scheduling, in multiple time zones, various levels of internal
- Experience with independently lead the planning & execution of meetings, workshops, events
- Fluent spoken and written English
- Strong organizational skills and ability to work independently as well as a high degree of accuracy and attention to detail
- The ability to prioritize and coordinate complex workloads to meet deadlines
- Discretion, flexibility and proactivity. Enjoy operating individually and as a member of a team of administrative professionals.
- A can-do, positive mindset with creative ways to resolve topic
- Experience working in diverse and complex organizational cultures and structures and confident in dealing with senior leaders
- and external stakeholder management, often with a high level of confidentiality required
- Previous interaction in an agile environment with flexibility, empowerment, and authenticity
- Ability to partner with manager or assigned lead to design agenda & manage the distribution of all meeting materials

**Mindsets and Behaviors**:

- You are a true team player able to collaborate with a pool of assistants and share best-practices
- You are passionate about organization and working with people
- You are action-oriented and can make decisions; you repurpose work and ideas in favor of
- starting from scratch
- You demonstrate curiosity, active listening, and a willingness to experiment and test new ideas when appropriate, focusing on continuous learning and improvement
- You are able to interact and work effectively under pressure and manage multiple tasks and priorities to meet deadlines

Start: asap. - Duration: 1 year

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