Administrative Assistant

vor 10 Stunden

Basel, Schweiz We make it Vollzeit

Beschreibung:
We make it GmbH is a nationally active company in Switzerland with a high level of expertise in the field of personnel services thanks to many years of successful experience.

Concentration of placement activities on the core areas of industry, technology, office/administration, engineering, pharmaceuticals and IT. We make it GmbH places the highest demands on quality, ethics and discretion.

For our client, a renowned pharmaceutical company based in Kaiseraugst, we are looking for an Administrative Assistant.

**Administrative Assistant**:
**Background**
For this position Roche IT, IT and the Partner success chapter are looking for an administrative assistant. The person will be working in the Engineering & Infrastructure Ecosystems domain, as a part of a team, which consists of approximately 16 people. In total there are 4 Sections of Admins working in the Administrative Management Cluster for the Informatics & Partner Success Chapter.

**Task and Responsibilites**
- Performing all administrative tasks in the respective informatics domains
- Corresponding in German and English
- Calendar & Inbox Management
- Video Conference, gMeet, meeting room bookings
- Expenses and travel booking (incl. visa)
- Presentation preparation, minutes, agendas, etc.
- Participation in the Leadership Team meetings
- Interview Management
- Workshop and big meeting organisation, internal and offsite (hotel booking, team events, etc.)
- PO creation, invoice controlling, accruals
- Catering, Apero, community social event requests
- Visitor support (badges, pick up, etc.)
- New internal employee orientation orientation (Badge, account, hardware, seating, lockers)

**You must have these qualifications**
- A min. of 4 years of professional experience in a similar position (**)
- completed basic commercial training/education or other relevant background (**)
- Roche experience including experience in financial management (purchase orders, accruals, invoices), (**)
- Very good English skills (**)
- Proactive person who can work independently and collaborate very well with the other admin team members.
- Knowledge of administrative processes every day
- Customer-oriented thinking, work in an efficient and conscientious way, and are happy to get involved
- Able to express yourself appropriately in business communications, both verbally and in writing

**Nice to haves**
- MyBuy experience is a big plus
- German is a plus

**Work hours**
- Home Office: possible
- Fixed working hours

**Are you interested?

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