Administrative Assistant for European Commercial

vor 14 Stunden

Basel, Schweiz Idorsia Pharmaceuticals Ltd. Vollzeit

**About Idorsia Pharmaceuticals Ltd**

Idorsia Ltd is reaching out for more - We have more ideas, we see more opportunities and we want to help more patients.
In order to achieve this, we want to develop Idorsia into one of Europe’s leading biopharmaceutical companies, with a strong scientific core.
Headquartered in Switzerland - a European biotech hub - Idorsia is specialized in the discovery and development of small molecules, to transform the horizon of therapeutic options. Idorsia has a broad portfolio of innovative drugs in the pipeline, an experienced team, a fully-functional research center, and a strong balance sheet - the ideal constellation to bringing R&D efforts to business success.
Idorsia was listed on the SIX Swiss Exchange (ticker symbol: IDIA) in June 2017 and has over 1,200 highly qualified specialists dedicated to realizing our ambitious targets.

**Job Title**

Administrative Assistant for European Commercial Organization

**Responsibilities**:
The Administrative Assistant will be supporting the President of EUCAN Region and EUCAN Leadership team with general administrative support.

Main responsibilities include:

- General administrative support in all areas for EUCAN Leadership team and other key stakeholders
- Coordination and organization of administrative activities and projects, such as the organization of internal and external meetings including business events, travel and expense management
- Interact with peers at the Headquarters in Switzerland and other affiliates when necessary, and proactively coordinate administrative requests, meetings and processes
- Coordinate & providing support in the induction process for other administrative assistants in the EUCAN affiliates including back up during holidays.
- Back up during holidays of Global Commercial Assistants at Allschwil
- Responsible for uploading contracts for signature and in Veeva CORS
- Support the growth of the EUCAN Region from an administrative and office, management perspective, e.g. facility management, procurement including vendor management, expense reporting, creating PO’s archiving, etc.
- Support with personnel administration tasks, e.g. working time records, absence management, etc.
- Coordinate new hire entries, prepare and support hiring managers with onboarding of new employees including providing access to different systems
- Coordinate with IT in arranging IT equipment e.g laptop, iphone etc.
- Organize interviews in collaboration with HR
- Participate in relevant meetings, take minutes, and drive administrative actions
- Independently and pro-actively approach administrative tasks and regularly provide status updates to key stakeholders
- Maintaining the office infrastructure using corporate support functions like IT and Facility Management
- As needed/requested, working on specific projects
- Post management as required
- First point of contact inside and outside of the organization
- Manage all relevant Idorsia systems to ensure they stay up to date
- Veeva Quality Expert:

- The Veeva Experts are appointed by the departments based on their knowledge of the department QS Document structure and organizational structure
- The Veeva experts are also expected to be comfortable with the Veeva Vault Quality activities as they will have to perform advanced activities
- Before taking on Veeva experts’ activities a full training package will be provided and is the condition for performing the expert activities.
- Suitable qualification in commerce or business
- Five or more years of experience in an Administrative Assistant role in a multinational company (ideally within the Pharmaceutical /Biotech Industry)
- Experience in office management
- Have a basic understanding of project management
- Advanced computer skills including experience with MS Office tools & SharePoint
- Ability to perform several tasks simultaneously and to work in a structured manner
- Ability to prioritize, dealing with changing priorities and workload
- Excellent team player as well as being self-disciplined
- Excellent communication skills
- Ability to coordinate Teams
- Ability to work independently with high customer orientation and pro-active approach to deliver high-quality results
- A strong service orientation
- Efficient and effective verbal and written communication skills in English and German. French as an added value
- Strong internal and external stakeholder management skills
- Pragmatic attitude and ability to learn quickly
- Inclusiveness and effective teamwork and collaboration skills
- Knowledge of Veeva Vault Quality system a big plus

**Work Location**: Allschwil - Basel Area
**Country**: Switzerland
**Business Area**: Global Commercial Organization
**Schedule**: Fulltime

**Job Type**: Permanent
**Job ID**: 3907

**_At Idorsia, we harness the power of difference, authenticity, and inclusion to achieve business success._**
**_We are committed to fostering respect, fairness, and equal opportunities for all job a

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