Administrative Assistant

vor 2 Monaten

Basel, Schweiz Work Selection Vollzeit

**Beschreibung**:
We are looking for a motivated and committed **Administrative Assistant **for our client, F. Hoffmann-La Roche Ltd. based in Basel, for a 10 month assignment.

**Tasks**:

- Supports assigned leaders and teams with a variety of advanced and complex administrative and operational activities including but not limited to scheduling and coordinating onsite/offsite meetings and/or events
- Manage the agenda of the leader(s), according to best practice time management principles and coordinates domestic/international travel and conference calls
- Manage Intranet and gDrives and assists with filing and organization of information
- Provides support on editing and formatting executive-level presentations and reports
- Serves as the “go-to-person” for general operational or administrative inquiries, requiring exceptional knowledge of departmental and organizational policies and procedures
- Supports the training and onboarding of new staff in administrative processes, systems, practices and tools as well as supports project work, planning and organization of meetings and events
- Partners with other personal assistants and team members on a routine basis and provides backup support to leadership, demonstrating flexibility, adaptability and positive demeanor in the face of change; provides backup support to teams outside of own work area and across functions, as necessary
- Promotes new ways of working, improvements in work processes and fosters an exchange of ideas and support among colleagues

**Must Haves**:

- Commercial diploma or equivalent qualification
- Min. 5 years extensive administrative assistance experience, including executive support
- Proficient in navigating resources and contacts efficiently and proven track record in handling highly confidential information effective, furthermore eagerness to learn, problem-solve, and contribute to business success and the community
- Tech-savvy and adaptable to new digital tools and Proficiency in Google Workspace/Suite and MS Office
- Strong relationship-building skills and excellent verbal and written communication skills, fluency in English
- Strong partnering, negotiation, influencing and interpersonal skills and strong organizational and planning skills with attention to detail
- You enjoy working with a global team, are flexible and also available as needed outside of normal working hours

**Nice To Haves**:

- German

Wir wertschätzen Vielfalt und begrüssen daher alle Bewerbungen - unabhängig von Geschlecht, sozialer Herkunft, Religion, Alter und Identität. Zur leichteren Lesbarkeit und besseren Verständlichkeit verwenden wir nur eine Gender-Form. Selbstverständlich sind im jeweiligen Kontext alle Genderformen gleichermassen gemeint.

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