Administrative Team Assistant

vor 2 Wochen

Basel, Schweiz Work Selection Vollzeit

**Beschreibung**:
For our international medical partner, F. Hoffmann-La Roche Ltd. in Basel, we are looking for a qualified and motivated **Administrative Team Assistant** for a temporary contract of 12 months.

**Tasks**:

- As a Network Administrative Team Assistant you will play a variety of roles according to your experience, knowledge, and the general business/team requirements, such as:

- Calendar Management
- Travel arrangements
- Scheduling of Network and Team Meetings (Onsite, offsite, live or virtual)
- Event Management
- Coordination & execution of team offsites
- Meeting Management
- Attend internal meetings & assist in note taking and action item follow up
- Arrange all meeting needs (Catering, mtg materials, special room set up, etc.)
- Organize seminars with internal and external attendees
- Document Management
- Interface with IT department for all system/database related requests
- Handle all administrative aspects of the spend management system MYBUY
- Work with other administrative staff to ensure consistency of approach and exchange of best practices
- Provide back-up support in the absence of other administrators
- Adopt a proactive approach to working within a team of administrative professionals, seeking opportunity to support, to fill gaps and to generally contribute to enhance overall team performance and success

**Must Haves**:

- Commercial diploma or higher education
- Min. 3 years work experience in a multicultural environment - in an administrative role
- Previous Roche Experience
- Previous exposure as Project Coordinator or Management Assistant is a plus
- Very good knowledge of Google apps (including Mail, Calendar and Drive), SAP Environment (MyBuy, Concur etc.), Video Conference tools (i.E Zoom, Gmeet)
- Ability to manage complex scheduling, in multiple time zones, various levels of internal
- Experience with independently lead the planning & execution of meetings, workshops, events
- Fluent spoken and written English
- Strong organizational skills and ability to work independently as well as a high degree of accuracy and attention to detail
- The ability to prioritize and coordinate complex workloads to meet deadlines
- Discretion, flexibility and proactivity. Enjoy operating individually and as a member of a team of administrative professionals
- A can-do, positive mindset with creative ways to resolve topic
- Experience working in diverse and complex organizational cultures and structures and confident in dealing with senior leaders and external stakeholder management, often with a high level of confidentiality required
- Previous interaction in an agile environment with flexibility, empowerment, and authenticity
- Ability to partner with manager or assigned lead to design agenda & manage the distribution of all meeting materials

Nice to Haves
- German
- Mindsets and Behaviors
- You are a true team player able to collaborate with a pool of assistants and share best-practices
- You are passionate about organization and working with people
- You are action-oriented and can make decisions; you repurpose work and ideas in favor of starting from scratch
- You demonstrate curiosity, active listening, and a willingness to experiment and test new ideas when appropriate, focusing on continuous learning and improvement
- You are able to interact and work effectively under pressure and manage multiple tasks and priorities to meet deadlines

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