Executive Assistant

vor 2 Wochen

Basel, Schweiz Rothschild & Co Vollzeit

About Us

As one of the world's largest independent financial advisory groups, we know that it takes a distinct perspective to make a meaningful difference to our clients’ business and wealth.

Rothschild & Co is a global and family-controlled group. We provide M&A, strategy and financing advice, as well as investment and wealth management solutions to large institutions, families, individuals and governments, worldwide.

Having been at the centre of the world's financial markets for more than 200 years we can rely on an unrivalled global network of more than 3,800 talented employees and a track-record of outstanding execution with 60 offices around the world.

Our integrated global network of trusted professionals and decision makers around the world provide in-depth market intelligence, meaning we can be closer to current issues than any other global financial institution in our core markets.

It is this scale, local knowledge and intellectual capital that allow us to provide a distinct perspective and effective long-term solutions for our partners.

Overview of Role

As Executive Assistant, you will be providing comprehensive secretarial and administrative support to the Team. Although you will work for specified individuals, there will be a requirement to work for/with other members of the Division, including other Assitants, to help balance the workload.

**Responsibilities**:

- Organising various appointments, meetings and co-ordinated activities
- Accurately typing/amending a range of documents that comply with Corporate guidelines to a consistently high standard
- Answering the telephone in a professional manner, taking accurate telephone messages and dealing with them in an appropriate and timely manner
- Ensuring that both internal and external mail is dealt with promptly, with prioritisation of incoming papers and requests as appropriate and prompt distribution
- Reconciling expenses and claims promptly and accurately
- Collating information for client invoices as requested
- Managing all absence processes for the team (holiday, sickness, paternity, parental leave) including secretarial colleagues
- Any other duties that are within the employee's skills and abilities whenever reasonably instructed

Education and Qualifications
- Higher education / University degree
- Strong MS Office experience

Experience, Skills and Competencies Required
- Fluent in German and English
- Excellent interpersonal skills - to communicate clearly and effectively at all levels
- Ability to maintain high level of confidentiality in respect of information/documents/projects being produced/undertaken
- Good organisational and time management skills with the ability to prioritise workload and multi-task
- Proactive attitude with the ability to demonstrate initiative, attention to detail and reliability
- Self-motivated, highly productive, reliable with a flexible attitude. Ability to act with good judgement and common sense
- Ability to work under pressure, meet tight deadlines

If you are curious to learn more about us and have valuable experiences in a similar role, then please submit your CV and Cover Letter through our recruitment tool.

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