Executive Assistant

Vor 3 Tagen

Basel, Schweiz Abbott Laboratories Vollzeit

Abbott Established Pharma Division (EPD) is looking for an

**_ Executive Assistant_**

to be based in Allschwil
- Basel, Switzerland

You will provide executive level support to a Divisional Vice President and Divisional Ethics and Compliance Officer and their teams

**Core Job Responsibilities**:

- General office management including internal and external correspondence, mailings, acting as communication interface, administration of travel management for assigned team
- Coordination of the Divisional Vice President’s and Divisional Ethics and Compliance Officer’s business schedule
- Support in budget control matters
- Project management of smaller projects, including archiving and knowledge management assistance
- Support of the assigned team in all organizational and administrative functions, including managing payment system workflow (_e.g._, SAP, eCounsel, Passport)
- Organization and coordination of internal and external events and meetings, _e_._g_. organizing and arranging hotel bookings, travel, on-site service during global meetings and events
- Provide assistance relating to notarization, embassy legalization and requests for trade register extracts
- Responsible for administration of and primary point of contact for the EPD Legal Sharepoint
- Assistance in preparing and coordinating presentations
- Set-up and tracking of contracts
- Assisting in the on-boarding of new employees
- Travel management and expenses
- Arrange telephone conferences and webinars
- Optimization of current processes and introduction of modified processes

**Minimum Education**:
Commercial education, university degree or equivalent experience

**Minimum Experience/Training Required**:
**Experience**:
Proven executive admin experience

**Languages**:
Excellent command of English

**Skills**:

- Professional development as an assistant and experience gained through previous and comparable positions
- Full command of modern IT skills

**Attitude/behavior**:

- Collegial, highly motivated and fast learner
- Resourceful, well organized and committed
- Self-starter, who follows up proactively
- Excellent interpersonal skills and team player
- Ability to adapt to various contacts and different situations
- Service oriented, high flexibility
- Independent working style/well organized and committed with a strong sense of responsibility

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