C-suite Assistant Global Company

vor 2 Wochen

Zug, Schweiz Barnickel & Fellows GmbH Vollzeit

**To round off the executive assistant team at our client's office in Zug, Switzerland, we are looking to recruit a self-starter executive assistant to join. With 5'000+ employees, our client's **work environment can be described as high-performing, inspiring, and connecting - **home to a fast-growing and diverse workforce. Immediate hire. The role is on-site.**

**C-Suite Assistant | Global company**

This facilitative position calls for a proactive assistant who excels at planning, organization, and communication. An ambitious, entrepreneurial nature and a determined hands-on approach will ensure success in this varied role. Hence, if you have experience providing a C-Suite executive, are super organized, and have experience working within a global company, we would love to hear from you. No two days will be the same, so you must enjoy varied tasks and periods of peak activities.

**Your Responsibilities**
- Managing the day-to-day operations, including a dynamic calendar; ensuring all appointments, travel, and events are scheduled based on business priorities; preparing correspondence and documents for meetings and projects. Coordinating travel (local & overseas), managing visa and accommodation requirements.
- Managing any last-minute changes or travel issues such as cancellations, rescheduling, re-routing, and invoicing.
- Filtering information and managing workflows based on understanding the business's intricacies and seeing the big picture; working independently and collaboratively to translate priorities and drive them to completion.
- Organizing (off-site) meetings and international conferences; ensuring arrangements for meeting facilities are well executed; preparing meeting materials; ensuring timely and confidential dissemination to all concerned.
- Serving as the administrative liaison to other departments, providing a bridge for smooth communication.
- Assisting in ad-hoc tasks/projects as assigned.
- Maintaining all files that allow documents to be accessed and retrieved efficiently while ensuring data confidentiality.
- Supporting project management (tracking, follow-up) to ensure achievement of goals.
- Close interaction with the CEO-Office; acting as deputy for the CEO Assistant.

**Role’s Key Requirements**
- Commercial degree (KV); alternatively, a Secretarial-, Tourism-, Hospitality Management diploma and a minimum of 5+ years of related work experience in a similar role in an international, matrix organization.
- Business fluent in **English** (oral and written); any additional European language is an asset.
- Proficiency in IT Tools: MS Office, SharePoint, and collaboration tools (Zoom, Teams). Familiarity with Concur, Gold, or other financial software is a strong asset.
- Excellent organization skills, efficient and effective workflow management, and ability to determine priorities.
- Sense of responsibility| ownership, agility, and independent working practice, showing initiative and reliability.
- Positive, outgoing, dynamic attitude, willingness to provide the highest level of internal and external client service, as well as discretion and confidentiality in all aspects of the role.
- A committed personality with integrity in dealing with confidential information.
- Self-motivated; experience with complex structures and dynamic change-focused environments.
- Ability to maintain a calm, professional approach throughout busy, high-volume periods.

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