Executive Assistant to The CEO

vor 3 Wochen

Zug, Schweiz Barnickel & Fellows GmbH Vollzeit

**have proper work authorization or be eligible to work in Switzerland.**

**Executive Assistant to the CEO**:
Reporting to the CEO, the position will serve as the gateway, managing daily affairs, synthesizing information, and prioritizing the CEO's time and attention. You operate as a business owner, thrive in a fast-paced environment, and serve as a sounding board to the CEO. The role would suit a Senior Executive Assistant with a passion for keeping everything organized, and with a strong sense of initiative and ownership. Responsibilities include but are not limited to:
**CEO-Office Planning**
- Provide high-caliber administrative support to help the CEO execute company projects and goals.
- Maintain the CEO’s complex and busy calendar and schedule; arrange travel plans, itineraries, documents, flights, accommodations, visas, etc.
- Monitor and triage incoming communications; draft timely, accurate, and appropriate correspondence; facilitate response or action as needed.
- Handle projects and communications by providing status updates and ensuring relevant stakeholders are included in meetings and communications.
- Oversee daily operations through collaboration with senior management; ensure execution of action items; help to prioritize competing demands.
- Facilitate daily meetings, lunches, and special events.
- Process expenses and invoices for payment; maintain accurate records on behalf of the CEO; assist with ad hoc projects and daily interoffice errands, including occasional non-company-related tasks as required to ensure full day-to-day support for the CEO.

**Communication | Relationship Management | Events**
- Follow up on contacts made by the CEO and support the cultivation of ongoing relationships.
- Communicate directly and on behalf of the CEO; serve as a key liaison to members of the Executive Committee, stakeholders, and employees.
- Work with the Chief of Staff in preparing the CEO’s commitments (press, keynotes, etc.).
- Organize major events for the CEO and clients globally; work with Investor Relations to co-organize Roadshows and coordinate CEO attendance at the World Economic Forum and other platforms for global leaders.

**What You Bring**
- Commercial Degree, Bachelor's Degree, Management Assistant with a federal diploma, or equivalent.
- 10+ years of experience performing administrative duties at the corporate level; maturity, consistency, and professionalism are required.
- An upbeat, confident, motivated team player with a professional spirit and positive energy.
- Ability to operate in a fast-paced work environment; handle concurrent tasks and priorities with focus, composure, and grace under pressure.
- Flexibility to provide support during off-hours as needed in an internationally operating CEO-Office and to travel occasionally.
- Attention to detail to ensure accuracy and quality of work. You look ahead, behind, and into everything.
- Excellent communication skills: You convey your points and relay information from others concisely; you build rapport and relationships through written and spoken interactions, addressing any confusion immediately.
- You have experience with the client service business and know how to kindly draw boundaries and suggest alternatives. Making people feel understood and important is second nature to you.
- Maintain confidentiality while working with sensitive documents; enhancing the company’s respected reputation.
- Fluency in English; ideally good command of German.

***quoting
**«CEO-Assistant-Zug».** Please craft a cover letter that displays your strengths in relation to the details above.

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