Executive Assistant

vor 2 Monaten

Zug, Schweiz Thomson Reuters Vollzeit

**About the Role**

Calendar and Travel Management
- Proactively manage, maintain, and organize complex executive calendars, efficiently prioritizing action items to help leaders keep organized and informed of meetings and events.
- Oversee all aspects of complex travel arrangements incl. visas and fast entry programs, while ensuring compliance with travel guidelines and all regulated internal processes

Administrative Operations
- Independently organize flow of work, prioritize tasks and activities and ensure that administrative functions are carried out in a timely and effective manner, execrating adaptability and flexibility in the face of changing priorities.
- Prepare and process expense reports and outside services costs in compliance with company policies
- Managing databases and filing systems, and general record keeping as required
- Support with ad hoc projects and assignments

Communication and Relationship Management
- Establish and maintain strong professional relationships with internal and external stakeholders, including leaders, other departments and other administrative professionals, to enhance collaboration and facilitate effective communication and swift problem-solving.
- Assist leaders with German language interpretation and communication, particularly for external interactions and official documents

Event Planning and Support
- Offer innovative ideas to support company events and assist in their organization and delivery to strengthen culture and support business objectives.
- Support coordinating multiple aspects of guest visits, such as organizing catering and local ground transportation for visitors

Team Collaboration, Support and Development
- Assist in training and onboarding other administrative assistants
- Provide vacation coverage for the other executive assistants when needed

**About You**

Education

Completion of high school or secondary education required, additional university level courses, or secretarial/business school training, commercial apprenticeship with federal degree or advanced training desirable.

Knowledge and Skills
- Excellent prioritization skills
- Demonstrates high level of interpersonal skills and professional acumen
- Demonstrates a high level of planning and organization skills
- Demonstrates excellent communication skills - fluent in English (both spoken and written); working knowledge of German an asset.
- Proven ability to collaborate across multiple departments/organizations and ability to navigate in an enterprise and fast-paced environment
- Manages highly confidential information using appropriate discretion
- Interacts and coordinates effectively and professionally with senior leaders inside and outside of the company as well as all other internal and external visitors
- Demonstrates ability to manage change, and adapt work style and processes according to the dynamic nature of the organization
- Understanding of cultural differences
- Manages multiple tasks in an environment of tight deadlines and high-quality standards
- Exhibits a high degree of autonomy and decision-making discretion
- Possesses strong computer literacy and proficiency in Microsoft Office Suite, with the ability to effectively leverage technology to support executive-level tasks, and a demonstrated ability to adapt to new technologies
- Team-spirited, able to collaborate with the other assistants
- Previous experience working for senior executives in an international corporate environment preferred

LI-AB1

**What’s in it For You?**

You will join our inclusive culture of world-class talent, where we are committed to your personal and professional growth through:

- ** Hybrid Work Model**: We’ve adopted a flexible hybrid working environment for our office-based roles while delivering a seamless experience that is digitally and physically connected.
- ** Wellbeing**: Comprehensive benefit plans; flexible and supportive benefits for work-life balance: two company-wide Mental Health Days Off; Headspace app subscription; retirement, savings, tuition reimbursement, and employee incentive programs; resources for mental, physical, and financial wellbeing.
- ** Culture**: Globally recognized and award-winning reputation for equality, diversity and inclusion, flexibility, work-life balance, and more.
- ** Learning & Development**: LinkedIn Learning access; internal Talent Marketplace with opportunities to work on projects cross-company; Ten Thousand Coffees Thomson Reuters café networking.
- ** Social Impact**: Eight employee-driven Business Resource Groups; two paid volunteer days annually; Environmental, Social and Governance (ESG) initiatives for local and global impact.
- ** Purpose Driven Work**: We have a superpower that we’ve never talked about with as much pride as we should - we are one of the only companies on the planet that helps its customers pursue justice, truth and transparency. Together, with the professionals and institutions we serve, we help uphold t

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