Executive Assistant

vor 7 Monaten

Zug, Schweiz Multitude Vollzeit

Multitude is an international provider of digital financial services, building a financial ecosystem that transcends the hassle of physical banking and complicated financial transactions into a paperless, borderless, and real-time experience for our customers. The foundation of our ecosystem has been laid through profound experience since 2005 in providing data-driven digital financial services globally.

As a global thinking company, we are proud of our diversity and currently employ people from over 40 different nationalities and walks of life. We support employee interests, hobbies and goals both inside and outside of Multitude because we understand that happy people make happy employees

As an **Executive Assistant**, you will play a crucial role in supporting the CEO, Deputy CEO, and CFO. Your primary responsibilities will revolve around managing schedules, coordinating communications and administrating documents. Additionally, you will be responsible for leading office management function in different locations as well as office management tasks, maintaining social media profiles, and ensuring the smooth functioning of day-to-day operations.

**Key Accountabilities**:

- Serve as the primary point of contact for the leadership team, clients, and external partners, maintaining professional and effective communication channels.
- Provide comprehensive administrative support to the CEO, Deputy CEO and CFO, including managing their calendars, making appointments, and prioritizing critical matters.
- Leading and managing a pool of administrative support professionals across the organization
- Draft, edit, and proofread various forms of communication on behalf of the leaders, ensuring accuracy, clarity, and adherence to company guidelines.
- Maintain and update the social media profiles of the group CEO, ensuring consistent branding and engaging content.
- Coordinate and organize meetings, including scheduling, logístical arrangements, and technical support as needed.
- Oversee office management duties, ensuring proper maintenance and servicing of office equipment, supplies, and facilities.
- Establish and maintain an efficient filing system, both physical and electronic, to ensure easy retrieval and storage of documents.

**Requirements**:

- Minimum of 5 years of experience as an executive assistant in a similar role in a fast-paced corporate environment.
- Strong command of business English, with excellent verbal and written communication skills.
- Proficiency in German and Finnish is highly desirable.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines.
- Proactive problem-solving approach, demonstrating strong decision-making abilities and the capacity to handle multiple responsibilities simultaneously.
- Proficient in the entire MS Office suite, including advanced skills in Word, Excel, and PowerPoint.

**Competencies**:

- Anticipate Needs: Demonstrate the ability to anticipate the needs and requirements of the leaders and take proactive measures to ensure smooth operations.
- Resourceful & Adaptable: Possess a resourceful mindset and the ability to adapt to changing circumstances and priorities while maintaining a high level of productivity.
- Self-Starter: Show initiative and take ownership of tasks, working independently to accomplish goals and contribute to the success of the leadership team.
- High Level of Discretion & Confidentiality: Exercise utmost discretion and confidentiality when handling sensitive information and maintain the trust of the leaders and stakeholders.
- Tech Savvy: Stay updated with the latest technology trends and possess advanced proficiency in using digital tools and platforms to enhance productivity and communication.

**What we offer**:

- A hybrid working model
- Access to LinkedIn Learning with over 8000 courses
- Share purchase matching program up to 10% of annual gross salary
- Your assigned business laptop available for your free personal use, after the 5th-year equipment renewal policy

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