Assistant, CEO Office

Vor 2 Tagen

Geneve, Schweiz We Mean Business Coalition Vollzeit

**Assistant, CEO Office**

**Location**: Geneva, Switzerland

**Reports to**: Chief Executive Officer

**Hours Per Week (Average)**: Full Time (40h per week)

**Contract type**: Permanent

**Starting date**: ASAP

**Overtime Status**: Exempt

We Mean Business Coalition (WMB) is a global coalition of non-profit organizations, working with the world’s most influential businesses to take action on climate change. We are working to transform the world economy so that it is on track to limit global heating to 1.5°C in ways that deliver sustainable economic growth and shared prosperity. Through unprecedented collaboration, we catalyze business action and drive ambitious policy to halve emissions by 2030 and accelerate an inclusive transition to a net-zero economy by 2050, at the latest.

To support our work, we are seeking a talented Assistant to join our CEO office and to work directly for our CEO to ensure strong follow-up and agenda management.
- ** Agenda management**
- Manage agenda per CEO/MT needs
- Set-up and follow-up meetings
- Prepare weekly/monthly schedule for CEO and MT
- **Travels and expenses management**
- Book travels and flight for CEO and when required
- Book meeting rooms, prepare agenda with Associates in the organization and manage unexpected delay
- Review and submit CEO expenses in the expenses tool
- **Knowledge Management**
- Making sure minutes of meetings are saved and accessible on SharePoint
- Supporting the development of a streamlined document library structure so that files are appropriately stored internally

**Requirements**:
**Experience**
- Recent graduates with two to three years of experience in a professional office environment
- Self-starter with a strong interest in administration management
- Excellent writing and communication skills, as well a keen attention to detail and the ability to handle multiple tasks under short deadlines

**Skills**
- Ability to coordinate multiple deliverables and stakeholders, and to work in fast-paced, changing environments
- Excellent English communication skills, including strong writing and editing skills. Proficiency in other languages is a plus
- Ability to conduct thoughtful research and analysis, and strong attention to detail
- Proven ability to work collaboratively and enjoy building relationships and networks across organizations and cultures, with diverse groups and individuals

**Benefits**

Benefits and compensation vary per region and are competitive with local prevailing packages. Regardless of location, team members get equipment stipends to ensure they are set up wherever they may be working from, generous time off, and paid parental leave.

**Hiring Statement**

All positions at We Mean Business Coalition are grant funded and are contingent upon continued funding.

**Diversity at WMBC**

We Mean Business Coalition is committed to building a diverse and inclusive team. We are committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. Our work environment is safe and open to all employees and partners, respecting the full spectrum of race, colour, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.

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