Executive/team Assistant

Vor 2 Tagen

Basel, Schweiz UBS Vollzeit

Switzerland - Northern Switzerland- Business management, administration and support- Asset Management**Job Reference #**
- 254493BR**City**
- Basel**Job Type**
- Full Time**Your role**
- Are you detail-oriented multitasker? Do you know how to make sure things run smoothly? Are you a client-oriented, established and quality-conscious personality?
- We’re looking for an executive/team assistant to:
- manage calendars including co-ordinating, gate keeping and ensuring that schedules are adhered to whilst taking account of conflicting priorities and multiple demands on time
- arrange meetings, both internal and external
- maintain databases and various lists
- support office administration, like ordering supplies, handling mail and managing logistics for physical conferences
- process expenses and reimbursements as well as invoices

**Your team**
- You’ll be working in the Support Team of Real Estate Switzerland located in Basel. Our assistance team is the hub and business card within Real Estate Switzerland. As an executive/team assistant you’ll play an important role as a point of contact between (senior) managers, employees, clients and external partners.Diversity helps us grow, together. That’s why we are committed to fostering and advancing diversity, equity, and inclusion. It strengthens our business and brings value to our clients.

**Your expertise**
- several years of administrative experience in a fast-paced environment of a large international company
- proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel)
- ability to manage multiple assignments, set priorities, and adapt to changing conditions
- incredibly well organized with a keen attention to details
- ability to show initiative and work efficiently independently
- strong written and verbal communication skills, comfortable interacting with colleagues at all levels
- German at native language level and fluent in English

**About us**
- UBS is the world’s largest and only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors.
- With more than 70,000 employees, we have a presence in all major financial centers in more than 50 countries. Do you want to be one of us?**How we hire**Join us**
- At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.
- From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we’re more than ourselves. Ready to be part of #teamUBS and make an impact?**Contact Details**
- UBS Business Solutions AG
- UBS Recruiting**Disclaimer / Policy Statements**
- UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.

  • Executive/team Assistant

    Vor 5 Tagen

    Basel, Schweiz UBS Vollzeit

    Critères de l'offre Description du poste Are you good at balancing different priorities with enthusiasm? Do you enjoy working in a fast-paced environment? **We are looking for an Executive/ Team Assistant to**: - support two seniors leaders by managing their agenda efficiently - plan and organize domestic and international trips as well as the...

  • Executive Assistant

    Vor 2 Tagen

    Basel, Schweiz Ridgeline Discovery GmbH Vollzeit

    **Versant Ventures is looking for an Executive Assistant.** Versant Ventures is a leading healthcare investment firm committed to helping exceptional entrepreneurs build the next generation of great companies. The firm’s emphasis is on biotechnology companies that are discovering and developing novel therapeutics. With $4 billion under management and...

  • Executive Assistant

    Vor 2 Tagen

    Basel, Schweiz Ridgeline Discovery GmbH Vollzeit

    **Versant Ventures is looking for an Executive Assistant**.** Versant Ventures is a leading healthcare investment firm committed to helping exceptional entrepreneurs build the next generation of great companies. The firm’s emphasis is on biotechnology companies that are discovering and developing novel therapeutics. With $4 billion under management and...

  • Executive Assistant

    vor 1 Woche

    Basel, Schweiz Arxada Vollzeit

    Arxada is a pioneering leader with a powerful legacy: Over 120 years of creating specialty chemicals and solutions that potentiate the performance of our customers and their products. Our solutions, our expertise and our support help them to perform better - to be more efficient, more effective and more sustainable. We are passionate about empowering high...

  • Executive Assistant

    Vor 7 Tagen

    Basel, Schweiz Abbott Laboratories Vollzeit

    Abbott Established Pharma Division (EPD) is looking for an **_ Executive Assistant_** to be based in Allschwil - Basel, Switzerland You will provide executive level support to a Divisional Vice President and Divisional Ethics and Compliance Officer and their teams **Core Job Responsibilities**: - General office management including internal and external...

  • Executive Assistant

    Vor 5 Tagen

    Basel, Schweiz Tiger Recruitment Ltd Vollzeit

    **Executive Assistant - Private Equity** **Overview** On behalf of our client, an Asset Management firm, we are looking for an experienced Executive Assistant, ideally with knowledge of the Private Equity or Financial Services industries. This is a permanent role and will be based in Zurich. **Key Responsibilities** - All aspects of diary management /...

  • Executive Assistant to The Vice President

    Vor 5 Tagen

    Basel, Schweiz Spring Professional Vollzeit

    For our client, an world’s leading HR solutions partner company based in the heart of Zurich City we are looking for an **Executive Assistant to the Vice President (m/w/d) 100%** **Your Responsibilities as **Executive Assistant to the Vice President (m/w/d)** - Provide executive administrative support to the chairman of the board and other members of the...

  • Executive Assistant M/w/d 100%

    vor 1 Woche

    Basel, Schweiz Adecco Vollzeit

    Machen Sie den nächsten Schritt in Ihrer Karriere mit Adecco! Für unseren Kunden, ein weltweit führendes Unternehmen, suchen wir eine erfahrene und motivierten Executive Assistant. Aufgaben Selbstständige Verwaltung der Agenden für Mitglieder des Group Executive Committee Koordination aller Aspekte von internationalen Reisen Organisation von...

  • Executive Assistant

    Vor 4 Tagen

    Basel, Schweiz BAIN & COMPANY Vollzeit

    Bain & Company ist eine international führende Unternehmensberatung, die Entscheider: innen weltweit bei der Zukunftsgestaltung unterstützt. Bei uns findest du beste Bedingungen für eine aussergewöhnliche Karriere: Herausfordernde Aufgaben, frühzeitige Verantwortung, ein internationales Umfeld und eine einzigartige Unternehmenskultur. Bei Bain & Company...

  • Executive Assistant to Vice President

    Vor 5 Tagen

    Basel, Schweiz Recordati Group Vollzeit

    With its beginnings in a family run pharmacy in Correggio, Italy in the 1920s, Recordati is now a global pharmaceutical force, listed on the Italian stock exchange, with over 4,300 employees. We are a group of like-minded, passionate individuals who go to extraordinary lengths for our partners, customers, investors and the people across the globe who we...

  • Executive and Personal Assistant to The CEO

    Vor 5 Tagen

    Basel, Schweiz Spiden Vollzeit

    **About Spiden**: Spiden is looking for an experienced Executive and Personal Assistant to support our CEO and founder, Leo Grünstein. Spiden is a Swiss deep-tech startup dedicated to revolutionizing the field of personalized health monitoring. It employs a team of >70 staff, including >50 PhDs and university professors, operating out of its lab facilities...

  • Executive Assistant m/w/d 100%

    Vor 2 Tagen

    Basel, Schweiz TN Switzerland Vollzeit

    Machen Sie den nächsten Schritt in Ihrer Karriere mit Adecco! Für unseren Kunden, ein weltweit führendes Unternehmen, suchen wir eine erfahrene und motivierte Executive Assistant.AufgabenSelbstständige Verwaltung der Agenden für Mitglieder des Group Executive CommitteeKoordination aller Aspekte von internationalen ReisenOrganisation von Meetings und...

  • Executive Admin Assistant

    vor 1 Woche

    Basel, Schweiz Global Personal Partner Vollzeit

    **EINFÜHRUNG**: Our profession and our passion "HR Management." - Global Personal is an independent company of the Interiman Group SA with over 100 employees offering a complete range of human resources services at 21 locations in German-speaking Switzerland. For our client, an international orientated Pharma company in Basel, we are looking for a reliable...

  • Executive Assistant m/w/d 100%

    vor 1 Woche

    Basel, Schweiz adecco Vollzeit

    Machen Sie den nächsten Schritt in Ihrer Karriere mit Adecco! Für unseren Kunden, ein weltweit führendes Unternehmen, suchen wir eine erfahrene und motivierte Executive Assistant.AufgabenSelbstständige Verwaltung der Agenden für Mitglieder des Group Executive CommitteeKoordination aller Aspekte von internationalen ReisenOrganisation von Meetings und...

  • Executive Assistant Cfo 60%

    vor 2 Wochen

    Basel, Schweiz Gruner Vollzeit

    **Unternehmensbeschreibung** Gruner mit Hauptsitz in Basel steht für qualitativ massgebende Dienstleistungen im Ingenieurs - und Planungswesen. Vor über 160 Jahren gegründet, zählt Gruner heute über 30 Standorte in der Schweiz und weltweit. Kompetenz, Fachwissen und langjährige Erfahrung mit komplexen Bauvorhaben im In - und Ausland zeichnen Gruner...

  • Group Office Executive Assistant

    Vor 5 Tagen

    Basel, Schweiz The Nuance Group AG Vollzeit

    WHO WE AREAvolta is the world’s leading travel experience player. With a traveler-centric philosophy and a geographically diverse network, the travel retail and F&B company addresses the needs of up to 2.3 billion passengers each year, with 5,500 outlets in more than 75 countries across six continents. Guided by their Destination 2027 strategy and boosted...

  • Executive Assistant

    vor 1 Woche

    Basel, Schweiz iptiQ Vollzeit

    **About Swiss Re** Swiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. We cover both Property & Casualty and Life & Health....

  • Executive Admin Assistant

    vor 1 Woche

    Basel, Schweiz Work Selection Vollzeit

    **Beschreibung**: For our international partner based in Basel, we are looking for a qualified and motivated **Executive Admin Assistant** for a temporary contract of 6 months with a possible extension. In this position you will provide administrative support to the PTT and PTE Technical + Engineering + Digital + OE functions heads and section leads. 30% of...

  • Executive Assistant to The CEO Oss

    Vor 4 Tagen

    Basel, Schweiz Oerlikon Vollzeit

    **Executive Assistant to the CEO OSS** We are looking for an experienced Executive Assistant for our Headquarters in Pfäffikon SZ. In this interesting role you support the CEO OSS (Oerlikon Surface Solutions) in all its undertakings, especially for the business activities worldwide. Besides the organization of internal and external meetings, events and...

  • Executive Assistant

    Vor 5 Tagen

    Basel, Schweiz Takeda Pharmaceutical Vollzeit

    **About the role**: The Executive Assistant will assist the Neuchâtel Site Head and the Site Leadership Team (SLT) in achieving their objectives and ensuring the smooth running of the office in their absence. She/He will also assist the Communication Manager and replace him/her during his/her vacation. She/He will be in charge of the organization of site...