Executive Assistant to The Chairman

Vor 5 Tagen

Wollerau, Schweiz Bluespark Vollzeit

**About BlueSpark AG**:
Positioned adjacent to the tranquil vistas of Lake Zurich, BlueSpark AG has solidified its esteemed position in the European Energy Market. Our team, composed of proficient Environmental Commodity Trading Specialists on the GoO and EAC markets, is widely celebrated for delivering services that are not only dependable but also characterized by quick turnaround times and supreme flexibility, catering adeptly to a diverse array of client needs.

**Company vision**:
As we continue to scale and diversify, BlueSpark AG is setting its sights on the next horizon of growth, embarking on an ambitious expansion into the field of sustainable energy investments. Our focus will increasingly pivot towards the development of renewable energy projects, such as solar farms and wind parks, reflecting our commitment to fostering a more sustainable future. This strategic move not only aligns with our core values but also positions us at the forefront of the green energy revolution.

**Job Summary**:
**Key Responsibilities**:

- Provide sophisticated proactive calendar management for the Chairman ensuring efficient scheduling and organization of meetings and appointments.
- Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
- Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.
- Attend meetings, take notes, and produce detailed minutes. Follow up on action points with relevant stakeholders.
- Organize and manage all personal and professional travel arrangements for the Chairman, including lodging, transportation and itinerary planning. Anticipate and coordinate point-to-point travel needs.
- Prepare and compile documents for meetings and business trips; manage communication and follow-ups.
- Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Chairman.
- Provide oversight and guidance to projects of high importance, and follow up on the progress to ensure deliverables are met.
- Prepare and edit correspondence, communications, presentations, and other documents on behalf of the Chairman.
- Manage, coordinate, and arrange the Chairman’s personal appointments and schedules.
- Represent the Chairman by welcoming visitors, arranging company dinners and others.
- Facilitate smooth communication between the Chairman’s office and internal departments; demonstrate leadership to maintain credibility, trust, and support with management staff. Answering questions and meeting requests directed to the Chairman.
- Conduct research, assemble data, and analyze information to prepare reports and documents. Manage projects and follow through with key stakeholders to ensure timely completion.
- Uphold a strict level of confidentiality and discretion.

**Qualifications**:

- Willingness and motivation to relocate to Switzerland.

This role includes the exciting opportunity for relocation to Switzerland, where you will join our team at the scenic BlueSpark AG headquarters near Lake Zurich. We are committed to supporting you through the relocation process to ensure a smooth transition into your new role and life in Switzerland.
- Experience as an Executive Assistant, preferably within the trading or financial sector
- strong understanding of German and Swiss legislation and tax law to assist in ensuring that business operations are compliant with all legal requirements.
- Outstanding organizational and time management skills.
- Discretion and confidentiality at the highest level
- Proficiency in Microsoft Office Suite and experience with virtual meeting technology.
- High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, and clients.
- Aptitude to learn new software and systems
- Flexible schedule, with the ability to work overtime as needed.
- Strong decision-making ability and attention to detail.

**Preferred Qualifications**:

- Bachelor’s degree in Business Administration or a related field.
- Experience working internationally or with a diverse, multilingual team.
- A proactive approach to problem-solving with strong decision-making skills.
- Professional appearance and the ability to represent the Chairman in various forums.
- Experience in the trading sector or related financial industries.
- Demonstrated ability to think critically and with discretion when evaluating matters pertaining to the Chairman’s agenda and company operations.

**We Offer**:

- In addition, we have designed a performance-based salary scaling plan that can increase your compensation over time.
- We offer you the opportunity to participate in our company's equity program, allowing you to acquire shares in the f

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