Executive Assistant to The CEO

vor 7 Monaten

Wollerau, Schweiz Bluespark Vollzeit

**About BlueSpark AG**:
BlueSpark is a premier trading firm known for its innovative approach and leadership in the sustainable energy sector. We are headquartered in a rural area near Zurich, Switzerland, offering a stimulating work environment that promotes personal and professional growth.

**Job Summary**:
This role requires relocation to Switzerland and the assistant will play a pivotal role in optimizing the CEO’s time, managing critical business relationships, and representing BlueSpark AG at various levels.

**Key Responsibilities**:

- Provide sophisticated proactive calendar management for the CEO ensuring efficient scheduling and organization of meetings and appointments.
- Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
- Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.
- Attend meetings, take notes, and produce detailed minutes. Follow up on action points with relevant stakeholders.
- Organize and manage all personal and professional travel arrangements for the CEO, including lodging, transportation and itinerary planning. Anticipate and coordinate point-to-point travel needs.
- Prepare and compile documents for meetings and business trips; manage communication and follow-ups.
- Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO.
- Provide oversight and guidance to projects of high importance, and follow up on the progress to ensure deliverables are met.
- Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.
- Manage, coordinate, and arrange the CEO’s personal appointments and schedules.
- Represent the CEO by welcoming visitors, arranging company dinners and others.
- Facilitate smooth communication between the CEO’s office and internal departments; demonstrate leadership to maintain credibility, trust, and support with management staff.
- answering questions and meeting requests directed to the CEO.
- Conduct research, assemble data, analyze information to prepare reports and documents.
- Manage projects, follow through with key stakeholders to ensure timely completion.
- Uphold a strict level of confidentiality and discretion.

**Qualifications**:

- Willingness and motivation to relocate to Switzerland.
- Experience as an Executive Assistant, preferably within the trading or financial sectors.
- Outstanding organizational and time management skills.
- Discretion and confidentiality at the highest level.
- Proficiency in Microsoft Office Suite and experience with virtual meeting technology.
- Exceptional organizational skills and impeccable attention to detail.
- High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, and clients.
- Proficient in Microsoft Office, with the aptitude to learn new software and systems.
- Flexible schedule, with the ability to work overtime as needed.
- Strong decision-making ability and attention to detail.

**Preferred Qualifications**:

- Bachelor’s degree in Business Administration or a related field.
- Experience working internationally or with a diverse, multilingual team.
- A proactive approach to problem-solving with strong decision-making skills.
- Professional appearance and the ability to represent the CEO in various forums.
- Experience in the trading sector or related financial industries.
- Presentable and professional in appearance for representation at conferences and meetings. Demonstrated ability to think critically and with discretion when evaluating matters pertaining to the CEO’s agenda and company operations.

**We Offer**:

- A competitive compensation package including relocation assistance.
- The starting gross salary will be 60,000 CHF per year. In addition, we have designed a performance-based salary scaling plan that can increase your compensation over time.
- A dynamic work culture and open-minded environment that encourages personal and professional growth. Opportunities to represent the company at high-profile events, conferences, and meetings.

**Starting Date**:The starting date for this position is ASAP. We are flexible and will work with the applicant to accommodate any necessary arrangements.

Dr. Gábor Littasy

Head Human Resources

Member of the Board of Directors

BlueSpark AG

Tel: +41798893335

**_
BLUESPARK - BLUE PERFORMANCE, GREEN ENERGY_**

BlueSpark AG | Unterer Erlenweg 12 | 8832 Wollerau | Switzerland

CEO: Georgios Danelakis | Chairman: Max F. Arnemann

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