Travel Assistant 80-100%

vor 3 Wochen


Zug, Schweiz SHL Medical AG Vollzeit

SHL Medical is the world-leading solution provider in the design, development, and manufacturing of advanced drug delivery systems with more than 5000 employees worldwide. Our customers include top pharmaceutical and biotech companies from around the globe that require innovative devices such as auto-injectors or pen injectors to effectively deliver their drugs. Headquartered in Switzerland since late 2018, with sites in Sweden, Taiwan, and the United States.

**Job Overview**

Do you love to organize travel and are thrilled by finding good deals? Do you have experience in serving internal or external customers and aim for high customer satisfaction? Then you should become part of our expanded team in a newly created role and enjoy diversified working days with us in a unique setting of change, growth, and opportunities. We are looking for a highly motivated, hands-on and self-confident personality with an independent working style and a solid level of resilience. In this role you will be a team member of the “Group Reporting & Accounting” department and reporting directly to the Global Head of Group Reporting, Accounting & Tax based in Zug/Switzerland.

**Main Responsibilities**
- Organizing and booking travel arrangements, such as flights, hotels, and rental cars for our Swiss based colleagues
- Searching for best travel options on common internet service providers or with the travel agency
- Researching and recommending travel destinations
- Process refunds on travel bookings or perform changes on issued bookings
- Knowledge and support on necessary travel documents (like ESTA, visa, passport duration, etc.)
- Maintaining up-to-date knowledge of travel trends and regulations
- In case needed, preparation of invitation letters and other documentation for working permit/country entrance
- Coordinating logistics for business trips and events
- Managing travel budgets
- Handle expense claims according to company policy and review invoice receipts for travel cost
- Compile and provide analysis about travel spent on a monthly basis
- Providing exceptional customer service to our colleagues
- Support & ensure compliance of audit requirements
- Supporting administrative processes and other duties as assigned

**Minimum requirements**
- Education in Business Administration or similar education
- At least 3 years’ experience in similar Administrative role
- Experience with travel bookings with common online tools
- Proven customer service orientation and high problem solving skills
- Fluency in English

**Preferred Requirements**
- Fluency in German
- Excellent interpersonal skills to communicate effectively across the organization
- Highly reliable and independent working style
- Well organized, being responsible and stress resistant
- Good knowledge in MS-Office expected

**We Offer**
- A company culture with Focus on Customer, Operate with Ethics and Integrity, Drive Simplicity, Learn and Improve, & Deliver Together.
- Modern working environment with state-of-the-art facilities and technologies
- Challenging assignments in a fast-growing and innovative industry
- Position in a dynamic, international team of highly skilled professionals
- Various opportunities for personal and professional development within a global organization
- Flexible hours and hybrid working policy.


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