Executive VP Assistant

Vor 5 Tagen

Genf, Schweiz STMicroelectronics Vollzeit

OUR STORY

At ST, we believe in the power of technology to drive innovation and make a positive impact on people, business, and society. We are a global semiconductor company, and our advanced technology & chips form the hidden part of the world we live in today.

When you join ST, you will be part of a global business of more than 115+ nationalities and present in 40 countries, 50,000+, diverse and dedicated creators & makers of technology around the world

Developing technologies takes more than talent: it takes amazing people who understand collaboration and respect. People with passion and desire to disrupt the status quo, push boundaries and drive innovation – whilst unlocking your own potential.

Working at ST means innovating for a future that we want to make smarter, greener, in a responsible and sustainable way. Our technology starts with you. Join us and start the future

YOUR ROLE

The Executive Vice President Assistant will be based in Geneva at the Headquarters and will be part of the Audit & Risk Organization, whose mission is to enhance and protect organizational value by providing risk-based and objective assurance, advice, and insights.

It is a multi-nationalities organization of 40 people, across various locations in France, Italy, Switzerland, Singapore, and the USA.

The Executive VP Assistant will be responsible for a wide range of tasks including:

  1. Managing EVP’s agenda - Prioritizing e-mails
  2. Handling incoming and outgoing communications on behalf of the CA&RE.
  3. Organizing and coordinating internal and external meetings
  4. Ensuring all necessary materials and documents are prepared and distributed in advance of meetings.
  5. Organizing events (Audit & Risk conference, Risk & Resilience conference)
  6. Managing travel arrangements and all related logistics, including processing expense reports (Concur)
  7. Assisting in the preparation of quarterly meetings with key executives (CEO, CFO…) and monthly meetings with AC Chair.
  8. Assisting in the preparation of presentations (Executive staff meetings, Audit Committee meetings, Annual activity report, Audit planning workshop…) and other documentation as required by the CA&RE
  9. Maintaining and organizing the CA&RE's files, records, and documentation in a systematic and accessible manner.
  10. Following up on audit activity / preparing reports (Enablon)
  11. Preparing budget information and reports (SAP, Excel)
  12. Assisting in the preparation of audit fees information and reporting to the Audit Committee
  13. Serving as a liaison between the CA&RE and other stakeholders or external parties (External Auditors, …)
  14. Enabling relevant information flow/storage, working with company digital communication tools (Teams, SharePoint, etc...)
  15. Coordinating with other organizations and support functions (i.e., Accounting, Compliance, Ethics & Privacy, Human Resources, Information Technologies, Legal & IP, …).
  16. Partnering with peers worldwide
  17. Acting as point of contact with external visitors
  18. Performing other related duties as required.

Skills/Capabilities

YOUR SKILLS & EXPERIENCES

  1. Strong integrity as exposed to confidential and sensitive information
  2. Service-oriented role
  3. Strong interpersonal skills to build relationships with stakeholders and manage a large network (in remote)
  4. Proactive approach to problem-solving
  5. Diplomacy and sound judgment to respond to all circumstances, predictable and unpredictable.
  6. Strong self-organizing skills and excellent time management
  7. Ability to multitask and prioritize, maintaining relevant balance amongst various priorities
  8. Agility to work under time pressure
  9. Ability to treat confidential information with appropriate discretion
  10. Strong verbal and written communication in English, attention to detail
  11. Fluency in French (or/and Italian) would be a plus
  12. Familiar with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  13. Knowledge of SAP environment would be a plus

Profile

  1. Executive Assistancy role at a large international company
  2. Experience in Audit, Risk or Finance Function is a plus, yet not necessary
  3. Interest in working in a multi-cultural team
  4. Autonomous, dynamic, agile, and capable of discernment

We encourage candidates who may not meet every single requirement to apply, as we appreciate diverse perspectives and provide opportunities for growth and learning. Diversity, Equity and Inclusion (DEI) is part of our company culture. Our DEI vision is, “At ST, you can be the true version of yourself”, we value all employee contributions and have zero tolerance for any kind of discrimination.

Joining us is also about a greater work-life balance and workplace with equal opportunities. Dedicated Employee Resource Groups for women and LGBTQIA+, hybrid work arrangements are amongst the many DEI & Sustainability initiatives that make us a great place to evolve your career.

To discover more, visit st.com/careers

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