Team Administrative Assistant

vor 1 Tag

Genf, Schweiz TN Switzerland Vollzeit

This is a readvertisement. If you already applied for a position with the same reference, please do not reapply. UNICC has registered your application and it will be considered for the vacancy.

The UNICC workforce consists of many diverse nationalities, cultures, languages, and opinions. UNICC seeks to sustain and strengthen this diversity by ensuring equal opportunity and an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, ethnicity, sex, national origin, age, religion, disability, sexual orientation and gender identity.

Purpose of the Position:

The purpose of the position is to provide high-quality administrative support services to the Director’s Office, ensuring that routine services and activities within the administrative domain are properly implemented.

Main Duties and Responsibilities:

  • Assist the Executive Assistant in maximizing the effective use of the Director’s time, ensuring adequate preparation for and follow-up of meetings.
  • Draft and review documents and other materials, potentially of a confidential nature.
  • Interact with contacts internally and in other organizations, as well as with vendors, Governments, Permanent Missions, etc.
  • Provide back-up support to the Executive Assistant.
  • Act as the focal point for the Division for administrative processes and their correct implementation across all teams.
  • Organize duty travels for Geneva-based personnel in line with existing policies and collaborate with peers in other duty stations.
  • Screen and monitor correspondence and phone calls, answer routine questions, and provide back-up support to the local administrative assistant.

Please note that if you are NOT a passport holder of the country for the vacancy you might need a work permit.

Bank or payment details should not be provided when applying for a job. All applications should be made via the 'Apply now' button.

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