Administrative Assistant

vor 1 Tag

Genf, Schweiz TN Switzerland Vollzeit

Social network you want to login/join with:

Job ID: 12091
Department: ADG/ECR
Organization Unit: ADG/ECR
Location: Geneva
Contract type: Fixed Term

The ILO is issuing a call for expression of interest for the above position. This is an assignment of a purely temporary nature, not expected to lead to a career in the ILO. Duration of the contract is until 31 December 2025. The recruitment process for General Service positions is subject to local recruitment regulations and Article 4.3 of the ILO Staff Regulations. The ILO may only offer a contract to persons who have a valid residency status in Switzerland or who currently reside in neighbouring France.

The following are eligible to apply:

  • ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations. The Office will facilitate the temporary re-assignment (detachment) of a selected internal candidate to this position.
  • External candidates.

Introduction

The position is located in the Secretariat of the Global Coalition for Social Justice. The Global Coalition for Social Justice is a ground-breaking initiative aimed at intensifying collective efforts to urgently address social justice deficits and to accelerate the implementation of the 2030 Agenda for Sustainable Development, the Sustainable Development Goals and the Decent Work Agenda. It creates a collaborative space for action, advocacy, and dialogue, in which partners shape individual and collective opportunities for concrete actions and tangible outcomes. The Coalition will create a collaborative space in which partners join forces to shape actions aiming to elevate advocacy efforts to incorporate the social justice dimension in the political debates, and to serve as a platform to generate and disseminate knowledge and good practices.

The incumbent will support the efficient and effective implementation of the Coalition’s activities, ensuring smooth administrative operations, facilitating effective communication and collaboration among Coalition partners as well as among ILO Departments involved, and contributing to the achievement of the objectives.

The position will report to the Director of the Secretariat of the Coalition.

Duties

  1. Assist the Director by providing a variety of office and administrative support services to ensure the smooth running of the Secretariat. Receive visitors and respond to in person, telephone and email inquiries in a timely manner. Prepare and/or review documentation for the Director’s signature, ensuring compliance with applicable standards.
  2. Coordinate and provide administrative and logistical support services for the Coalition activities in particular ensuring the effective and timely follow up on requests for information, briefings and other actions, liaising with concerned staff as appropriate, and the timely preparation, translation, publication and dissemination of documents, presentations, briefing files and related materials; and maintaining contact lists of partners (incl. ministers, government officials, employers’ and workers’ organizations, national and/or sub-regional and regional institutions, UN agencies and other international organizations, businesses, academia and INGOs).
  3. Coordinate logistical support for meetings in or outside of Geneva (in particular the Coordinating group and the annual Forum); including in organizing scheduling and travel (coordinate visa and security requirements, and process administrative transactions), as well as preparing cost estimates, coordinating travel and lodging of participants, paying DSA, recruitment and payment of resources persons, drafting relative correspondence, venue booking and equipment setup.
  4. Prepare, draft and finalize general and administrative correspondence and undertake quality control of outgoing documents for accuracy of information, grammar, style and compliance with applicable standards. Provide informal translations and taking minutes of meetings as requested.
  5. Provide project management administrative support by assisting in planning, coordinating, and executing Coalition activities; maintaining project documentation (project plans, progress reports, and meeting minutes); organizing project files, databases, and records. Ensure the Coalition Secretariat filing systems are maintained, accessible and efficient.
  6. Initiate, processes and follow up on HR and finance administrative actions, verifying that information is in compliance with applicable standards. Input complete data in the enterprise resource planning (ERP) system. Perform and/or coordinate other general administrative duties such as those related to attendance and leave recording, office space, registry, inventory and procurement matters.
  7. Brief staff, experts and/or consultants on administrative procedures. Participate in internal meetings to provide information on administrative matters.
  8. Perform other relevant duties as assigned.

Required qualifications

Education

Completion of secondary school education.

Experience

At least five years of relevant experience. Experience in multistakeholder initiative and event organization within the UN system would be an asset.

Languages

Excellent command of one working language (English, French, Spanish) of the Organization and working knowledge of a second working language.

In addition to the ILO core competencies, this position requires:

Technical

Knowledge of rules and regulations governing area of specialisation (finance, personnel, relations, publications). Good knowledge of administrative procedures and accounting principles. Ability to search and retrieve information from central databases and compile reports. Ability to operate computer program and software packages for various administrative actions. Good drafting skills. Ability to establish and maintain effective relationships with officials at all levels. Ability to work accurately with administrative data.



Behavioural

Interpersonal skills, tact and diplomacy when dealing with others. Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.

#J-18808-Ljbffr

  • Administrative assistants

    vor 1 Tag

    Genf, Schweiz TN Switzerland Vollzeit

    Administrative assistants are responsible for developing and implementing office procedures to ensure the efficient and effective running of divisions, address administrative challenges and ensure that administrative procedures are applied correctly. They ensure the provision of office management and administrative/secretarial assistance to the Director of...

  • Assistante Administrative

    Vor 2 Tagen

    Genf, Schweiz TN Switzerland Vollzeit

    Description de l’entreprise : Jobuilder est une entreprise dynamique spécialisée. Nous sommes à la recherche d’une assistante administrative talentueuse pour rejoindre notre équipe.Description du poste : En tant qu’assistante administrative, vous serez responsable de fournir un soutien administratif efficace à notre équipe. Vous serez en charge...

  • Team Administrative Assistant

    vor 1 Tag

    Genf, Schweiz TN Switzerland Vollzeit

    This is a readvertisement. If you already applied for a position with the same reference, please do not reapply. UNICC has registered your application and it will be considered for the vacancy.The UNICC workforce consists of many diverse nationalities, cultures, languages, and opinions. UNICC seeks to sustain and strengthen this diversity by ensuring equal...

  • Administrative Assistant

    vor 1 Tag

    Genf, Schweiz World Intellectual Property Organization Vollzeit

    Job Description - Administrative Assistant (24418-FT)Administrative Assistant - 24418-FTOffice of the Legal Counsel, Administration, Finance and Management SectorGrade - G5Contract Duration - 1 year *Duty StationCH-GenevaPublication Date20-Jan-2025Application Deadline07-Feb-2025, 10:59:00 PMIMPORTANT NOTICE REGARDING APPLICATION DEADLINE: please note that...

  • Administrative Assistant

    Vor 4 Tagen

    Genf, Schweiz Cagi Vollzeit

    DEADLINE Rolling, with first review March 4, 2024SUMMARY DESCRIPTION:Since 1989, the Center for International Environmental Law (CIEL) has used the power of law to protect the environment, promote human rights, and ensure a just and sustainable society. CIEL seeks a world where the law reflects the interconnection between humans and the environment, respects...

  • Administrative Assistant

    Vor 2 Tagen

    Genf, Schweiz World Intellectual Property Organization Vollzeit

    IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.1. Organizational Contexta. Organizational SettingThe post is located in the Office of the Legal Counsel (OLC). OLC is responsible for providing legal advice and assistance to the...

  • Administrative Assistant 80-100%

    Vor 4 Tagen

    Genf, Schweiz Pouly Tradition Vollzeit

    For our client, an international company, we are looking for an Administrative AssistantYour Responsibilities:Efficiently manage and coordinate projects autonomously.Set up and maintain an internal system to handle requests.Collaborate with various stakeholders to ensure projects are completed on time.Perform administrative tasks related to project...

  • Assistante administrative, Geneva

    vor 1 Tag

    Genf, Schweiz TN Switzerland Vollzeit

    Vous recherchez un poste en tant qu’assistante administrative et vous êtes à la recherche d’un nouveau challenge ?Vous cherchez à vous épanouir dans un univers passionnant tel que le milieu bancaire !Un emploi qui vous permet de concilier vie privée / vie professionnelle est ce que vous cherchez…InterXpert recherche un-e Assistant-e...

  • Receptionist/administrative Assistant

    Vor 6 Tagen

    Genf, GE, Schweiz Trafigura Vollzeit

    **Main Purpose**: Assuring a good quality service to our external and internal clients, within the conferencing / food & beverage areas, as well as assisting with facilities and reception tasks. **Knowledge Skills and Abilities, Key Responsibilities**: **Key Responsibilities** - Take full charge of welcome visitors, incl. accompanies them to meeting rooms....

  • Trust Administrative Assistant and Receptionist

    Vor 2 Tagen

    Genf, Schweiz TN Switzerland Vollzeit

    Social network you want to login/join with:Trust Administrative Assistant and Receptionist, GenevaClient:UR CapitalLocation:GenevaJob Category:OtherJob Reference:5f5077c41156Job Views:8Posted:21.01.2025Expiry Date:07.03.2025Job Description:We are seeking a dynamic individual to fill the role of Trust Administrative Assistant with Receptionist duties. The...

  • Assistant administratif

    Vor 4 Tagen

    Genf, Schweiz Anticimex Vollzeit

    Vos missions:Assistance téléphonique à la clientèle sous forme d'informations, de conseils, de tarification et de transferts d’appelsTraitement complet de commandes (de la demande du client à la facturation)Saisie et actualisation des bases de données et des dossiers clientsGestion appropriée des commandes, des bons de travail et de la communication...

  • Administrative Assistant

    Vor 4 Tagen

    Genf, Schweiz International Labour Organization Vollzeit

    Job ID: 12614 Department: WORKQUALITY Organization Unit: GEDI Location: Geneva Contract type: Fixed TermThe ILO values diversity among its staff. We welcome applications from qualified women and men, including those with disabilities. If you are unable to complete our online application form due to a disability, please send an email to...

  • Administrative Assistant

    Vor 6 Tagen

    Genf, GE, Schweiz UNITAR Vollzeit

    Duration of the contract - 1 year (renewable) - 21 November 2024 - Organizational Unit - Peacekeeping Training Programme Unit (PTPU) - Number of job positions - 1 - Accountabilities: Within delegated authority and under the supervision of the Senior Programme Finance and Budget Specialist, PTPU, Division for Peace, the Administrative Assistant is responsible...

  • HR Administrative Assistant

    Vor 6 Tagen

    Genf, GE, Schweiz International Telecommunication Union (ITU) Vollzeit

    INTERNATIONAL TELECOMMUNICATION UNION - ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radio-frequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and...

  • Administrative Assistant

    Vor 4 Tagen

    Genf, Schweiz United Nations Institute for Training and Research Vollzeit

    Leaflet | Produced by United Nations GeospatialNumber of job positions: 1Accountabilities:Within delegated authority and under the supervision of the Senior Programme Finance and Budget Specialist, PTPU, Division for Peace, the Administrative Assistant is responsible for the following duties (in compliance with the Institute's relevant policies, guidelines,...

  • Assistante Administrative à 100%, Geneva

    Vor 2 Tagen

    Genf, Schweiz TN Switzerland Vollzeit

    Assistante Administrative à 100%, GenevaLangues :Français / Anglais min. FirstDate d'entrée souhaitée :Dès que possibleSalaire :En fonction de l'expérience.Notre client est une importante fiduciaire de la place. Il souhaite renforcer son équipe actuelle de secrétaires.Vos responsabilités :Gestion et suivi du courrier papier et électroniqueAccueil...

  • Assistante administrative et médical, Geneva

    vor 1 Tag

    Genf, Schweiz TN Switzerland Vollzeit

    Assistante administrative et médical, GenevaResponsabilités :Prise en charge de la logistique concernant les greffesGestion de la commande à la livraisonContrôle administratif lié au patient avant opérationGestion des salaires des collaborateurs en intégralitéAdministration du secteur RH de manière complète et proactiveGestion et suivi des...

  • Assistante Administrative Marketing et Commercial

    vor 1 Woche

    Genf, Schweiz Pouly Tradition Vollzeit

    Force Promotion est une entreprise familiale avec près de 40 ans d'engagement et d'expertise dans la régie publicitaire à Genève. Nous proposons des solutions de communication innovantes et personnalisées pour accroître la visibilité de nos annonceurs et développer leurs affaires.Pour en savoir plus, consultez notre site :...

  • Assistante Administrative Marketing et Commercial

    vor 1 Woche

    Genf, Schweiz FORCE PROMOTION SA Vollzeit

    Force Promotion est une entreprise familiale avec près de 40 ans d'engagement et d'expertise dans la régie publicitaire à Genève. Nous proposons des solutions de communication innovantes et personnalisées pour accroître la visibilité de nos annonceurs et développer leurs affaires.Pour en savoir plus, consultez notre site :...

  • Senior Administrative Assistant

    Vor 4 Tagen

    Genf, Schweiz International Labour Organization Vollzeit

    Select how often (in days) to receive an alert:Vacancy no.: CALL/GS/2025/01Publication date: 3 January 2025Application deadline (midnight Geneva time): 4 February 2025Job ID: 12644 Department: ACT/EMP Organization Unit: ACT/EMP Location: GenevaContract type: Fixed TermThe ILO is issuing a call for expression of interest for the above position. The selection...