HR Administrative Assistant

vor 2 Wochen

Genf GE, Schweiz International Telecommunication Union (ITU) Vollzeit

INTERNATIONAL TELECOMMUNICATION UNION
- ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radio-frequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and establishes global standards that foster seamless interconnection of a vast range of communication systems._

**HR Administrative Assistant**

**Vacancy notice no**: 1837
**Sector**: SG
**Department**: HRMD
**Country of contract**: Switzerland
**Duty station**: Geneva

**Position number**:
**Grade**: G5
**Type of contract**: Short-term
**Duration of contract**: asap until 31 March 2025
**Recruitment open to**:External
**Application deadline (Midnight Geneva Time)**: 13 November 2024

ORGANIZATIONAL UNIT

The General Secretariat directs all the administrative and financial aspects of the Union's activities, including the implementation of the provisions of the administrative regulations on operational questions, the dissemination of information on telecommunication matters for operational and other purposes, the provision of legal advice to the Bureaux of the Union and the departments of the General Secretariat, logistic support to the Union's activities including conferences, the coordination of the work of the Union with other international organizations, the dissemination of information to the Member States and Sector Members, press, corporate and individual users of telecommunications and the general public. The General Secretariat is also responsible for the organization of world telecommunication exhibitions and forums.

Within the General Secretariat, the Human Resources Management Department (HRMD) advises the Secretary General on human resources management. It manages ITU's resources ensuring consistency with ITU strategies, policies, regulations and rules as well as UN Common System policies. It efficiently manages the human capital of the Union; creates a stimulating and supportive work environment and encourages organizational creativity and performance measurement based on results.

**DUTIES AND RESPONSIBILITIES**:
Within the Organizational Design and Recruitment Service of the Human Resources Management Department, and under the direct supervision of the Head, Recruitment and Partnership Programs, the duties to be performed are as follows:

- Review and edit drafts for regular, short-term and internship vacancy notices.
- Prepare the internship contracts, attestations, reports and keep up to date the database.
- Provide guidance to staff on internship matters.
- Manage the reference checks for regular and short-term vacancies.
- Perform other related duties as required.

**CORE COMPETENCIES**:
**FUNCTIONAL COMPETENCIES**:

- Client and Service Orientation- Planning and Organising**TECHNICAL COMPETENCIES**:

- Extensive knowledge of the provision of administrative and operational duties.
- Ability to coordinate a broad range of operational activities simultaneously.
- Analytical skills and attention to detail.
- Ability to work independently as well as to work in a team.
- Ability to work under pressure, managing various different tasks.
- Ability to establish and maintain good working relations with staff at all levels.

**QUALIFICATIONS REQUIRED**:
**Education**:
**Experience**:
At least five years of experience in administrative or human resources management services. (A maximum of three years of studies in the field of the post and in a recognized school may replace the required experience on the basis of one year of education for one year of experience).

**Languages**:
Knowledge of one of the six official languages of the Union (Arabic, Chinese, English, French, Russian, Spanish) at advanced level and knowledge of a second official language at intermediate level. Knowledge of a third official language would be an advantage.

**ADDITIONAL INFORMATION**:
INFORMATION ON RECRUITMENT PROCESS

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