Junior Executive Assistant

Vor 2 Tagen

Zürich, Schweiz Givaudan Vollzeit

Step into our world of creativity and joy

Junior Executive Assistant (m/f/d)

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. Dive into varied, flexible, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

We are looking for a proactive Junior Executive Assistant for our Global Operations team in Taste & Wellbeing (T&W). In this dynamic role, you will manage the Global Operations office and provide essential support to the Head of Global Operations, and other important functions such as the Head of Quality and Head of Supply Chain. Your expertise will also extend to ad hoc support for multiple team members.

You will be based in our Business Center in Kemptthal and report directly to the Head of Global Operations Taste and Wellbeing.

In this exciting role you will: Global Operations Team Support & Office Management:
  1. Manage travel bookings and scheduling of meetings across different time zones
  2. Organize global and regional team meetings
  3. Prepare expense reports and manage invoices and purchasing requests
  4. Oversee smaller projects within Operations
  5. Evaluate monthly presentations and reports
  6. Collaborate with the Communication Teams for Townhalls
  7. Ensure the office is well-equipped and functional
Continuous Improvement:
  1. Lead smaller Continuous Improvement (CI) projects within Global Operations
  2. Support CI programs locally in Zurich
  3. Enhance administrative processes for greater efficiency
Hospitality:
  1. Host internal and external guests, visitors, consultants, and customers
  2. Help onboard new hires in Zurich
  3. Provide vacation coverage for the Executive Assistant to the President of Taste & Wellbeing
Your professional profile includes:
  1. Federal diploma in commerce, hospitality, or as an executive assistant
  2. 2 years of experience in a similar role in an international organization
  3. Networking and collaboration skills
  4. A collaborative spirit, passionate and high portion of energy
  5. Commitment to the highest standards of ethics and integrity (confidentiality)
  6. Proficiency in English; good knowledge in German
  7. Good proficiency in MS Office and Google Suite
  8. Experienced in project management (especially planning and tracking)
  9. Expert in multitasking and prioritization
  10. Customer-focused mindset
  11. Self-starter with the ability to work independently
  12. High level of reliability in timing and quality of execution
Your benefits in Kemptthal:
  1. Excellent opportunities for progressive learning and development
  2. 40 hour working week, Flexible working model and remote working (hybrid)
  3. Additional paid days off
  4. Favorable pension fund contributions
  5. Subsidized meals in the Staff restaurant / You benefit from a discounted catering offer (incl. lunch)
  6. Sport and leisure club (amenities/showers on site)
  7. Discounts at the company shop
  8. Subsidized: REKA vouchers and SBB half fare travelcard
  9. Worldwide private accident coverage and free choice of hospital
  10. Worldwide private accident insurance
  11. Additional family/education allowance

Remote working: Hybrid

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives. You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions. Every essence of you enriches our world. Givaudan is committed to equal opportunities. Therefore, we welcome applications regardless of cultural and social background, gender, age, religion or sexual identity. We also have a safe working environment, progressive working conditions and are certified as an equal pay employer.

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