Executive Assistant

vor 3 Wochen


Zürich ZH, Schweiz AI BRAINVISUALS AG Vollzeit

**JOB DESCRIPTION EXECUTIVE ASSISTANT**

Company: AI-BRAINVISUALS AG

Location: Zurich, Switzerland

We are looking for a dedicated and dynamic Executive Assistant to support our management team and ensure smooth office operations. In this versatile role, you will be the central point of contact for administrative and organizational tasks, significantly contributing to the success of the executive management.

You will communicate with employees, external service providers, stakeholders, and customers to ensure that our company's technologies are used appropriately. As Executive Assistant, you represent the interface between top management and the employees of our company.

**Main Responsibilities**:

- **1.⁠ ⁠Administrative Support**:_
- Organizing and coordinating appointments, meetings, and business trips for the executive management
- Preparing and maintaining presentations, reports, and minutes
- Managing documents and files, including confidential information
- **2.⁠ ⁠Communication**:_
- Professional correspondence with internal and external contacts
- Preparing and distributing information to the team and other departments
- **3.⁠ ⁠Project Management**:_
- Assisting in the planning and implementation of projects or initiatives from the executive management
- Tracking project progress and creating status reports
- **4.⁠ ⁠Office Organization**:_
- Ensuring an efficient office workflow, including managing office supplies and coordinating service providers
- Assisting in the planning of events and meetings
- **5.⁠ ⁠Data Management**:_
- Maintaining and updating databases and information systems
- Analyzing data to support decision-making

**Requirements**:

- Completed commercial training or a comparable qualification
- Several years of professional experience in a similar position, ideally in a dynamic business environment
- Excellent organizational skills and a structured way of working
- High communication skills in both German and English (written and spoken)
- Team spirit, flexibility, and a high level of discretion

**We Offer**:

- ⁠A varied and responsible range of tasks
- ⁠A motivated and collegial team
- Training opportunities and development perspectives
- Flexible working hours and a modern working environment

Art der Stelle: 100%

Gehalt: ab CHF80’000.00 pro Jahr

Arbeitszeiten:

- Montag bis Freitag
- Überstunden

Arbeitsort: Vor Ort

Bewerbungsfrist: 20.11.2024
Voraussichtliches Einstiegsdatum: 02.12.2024


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