Junior Executive Assistant

vor 3 Wochen

Zürich, Schweiz EFG International Vollzeit

Our Company

EFG International is a global private banking group, offering private banking and asset management services. We serve clients in over 40 locations worldwide. EFG International offers a stimulating and dynamic work environment and strives to be an employer of choice.

EFG is committed to providing an equitable and inclusive working environment that is founded on the principle of mutual respect. Joining our team means experiencing a supportive environment, where your contributions are valued and recognised. We strongly believe that the diversity of our teams gives us a competitive advantage by fostering better decision-making and greater innovation.

Role

The candidate will join the Chief of Staff team and will work in close cooperation with the Senior Executive Assistant. They both will report to the Chief of Staff. The ideal candidate will be responsible for providing administrative support, managing schedules, and assisting with various tasks to ensure the smooth operation of the Chief Executive Office.

Main responsibilities

  • Administrative Support: Assist with daily administrative tasks including managing calendars, scheduling meetings, and organizing travel arrangements.
  • Meeting Coordination: Organize and prepare for meetings, including gathering documents, uploading them to the dedicated IT tool and ensuring that logistics aspects such as videoconference connection, room setup and catering (if required) are duly attended to.
  • Document Management: Maintain comprehensive and accurate records, including filing and retrieving documents as needed.
  • Office Management: Ensure the executive office is well-maintained and supplies are stocked. Ensure that all general services related activities for the CEO offices run smoothly.
  • Ad hoc Assistance: Support various ad hoc tasks by conducting research, compiling data, and preparing emails, memos, reports or presentations (as required).
  • Teamwork: Act as a team player ensuring that priority activities and responsibilities are carried out, including backup support and office coverage as necessary, in the absence of other team members.
  • Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.

Skills and experience

  • 1-2 years of experience in an administrative or executive assistant role.

Skills:

  • Excellent organizational and time-management skills.
  • Strong written and verbal communication abilities in English and other Swiss national languages. Fluent knowledge of German would be a plus.
  • Excellent computer literacy. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to multitask and prioritize tasks effectively.
  • Resilience and ability to work under pressure.
  • Good interpersonal skills.
  • High level of professionalism and strict confidentiality and discretion.

Our values

  • Accountability: Taking ownership for tasks and challenges as well as seeking continuous improvement.
  • Hands-on: Being proactive to rapidly deliver high-quality results.
  • Passionate: Being committed and striving for excellence.
  • Solution-driven: Focusing on client outcomes and treating clients fairly with a risk-aware mindset.
  • Partnership-oriented: Promoting collaboration and teamwork. Working together with an entrepreneurial spirit.

Please ensure to attach a cover letter to your CV when filling the application.

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