Administrative Assistant

Vor 4 Tagen

Zug, Schweiz Cryptix AG Vollzeit

We are looking
for an
Administrative
Assistant

Minimum Qualifications
- 2-5 years of experience in a similar position
- Excellent organisational skills, high attention to details and ability to multitask
- Proactive and positive attitude with ability to adapt to a constantly changing environment
- Strong communication skills and fluency (written and verbal) in English and German
- Be proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

Preferred Qualifications
- Commercial education
- Be experienced in working in a start-up environment
- Be able to work independently and precisely without supervision
- Ability to take initiative & structure your work self-sufficiently

About this position

As Administrative Assistant, you report directly to the Head of Operations and work in close exchange with the international Backoffice Team. You are responsible for efficient and smooth document handling, reviewing and managing various contracts, coordinating appointments and business trips from start to finish and occasionally writing meeting minutes.

As the first point of contact for our location in Zug, you will independently organise all aspects of the office premises and handle a wide range of administrative tasks. You use your organisational skills to carry out clarifications and to introduce and optimise internal processes. In addition, you perform various assistance tasks for the company management and assist with groupwide recruiting activities.

Furthermore, you make sure that all invoices are being prepared for payment in a timely and organised manner. You handle the reconciliation of bank account and credit card statements independently and prepare the bookkeeping documents on a monthly basis for our fiduciary.
Cryptix AG is the central venture-building platform and umbrella for a European cluster of businesses. The company founds, promotes, and maintains subsidiaries and participations that work under one vision to create the “People’s Financial Marketplace”. The Group consists of companies in Switzerland, Liechtenstein, Austria, and Slovenia. Cryptix Labs GmbH, the in-house R&D centre provides technology insights focusing on Blockchain and DLT.

**Responsibilities**:

- Support the management to minimise the administrative workload
- Execute daily administrative / operational tasks and prepare detailed reports and correspondence to management
- Control accounting and manage the preparation of bookkeeping documents for the fiduciary
- Verify accuracy of incoming invoices and correct any errors
- Independent office management at our location in Zug
- File physical and electronic documents
- Assist in human resources related tasks and support in recruiting activities
- Be the main point of contact for all personnel-related and office topics
- Support the group-wide implementation of new processes and optimize internal processes
- Support in ad-hoc tasks across different departments (e.g. preparing presentation materials, go-to person for all office needs, handling of private matters, etc.)
- Tanja Schär

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