Executive Team Assistant

Vor 7 Tagen

Zug, Schweiz Hamilton Lane Vollzeit

Hamilton Lane is looking to expand their team to satisfy the needs of our growing client base. Hamilton Lane is built on collaboration, teamwork and integrity. Our employees pursue excellence and always strive to do the right thing. We invest in our employees, clients and partner relationships, as well as, in the technology and resources necessary to remain competitive, working in a competitive environment that inspires innovation.

JOB DESCRIPTION:
The Administrative Assistant/Office Manager is based in Frankfurt and provides administrative support to our DACH team and manages general office matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

- Administrative roles, including, but not limited to:

- Executive Assistant to the Head of Client Solutions for the EMEA region
- Support of Co-Geschäftsführer and other professionals
- Calendar scheduling/management; arranging meetings and conference calls
- Coordinating travel arrangements
- Preparing expense reports
- Fulfilling routine administrative requests such as copying, mailing, etc.
- Maintenance of contacts, office files and reports
- Special events and project coordinator
- Working with IT to trouble shoot technology issues
- Working with graphics to prepare presentation materials
- Office Manager roles, including, but not limited to:

- Managing inventory of supplies
- Maintenance of a tidy and orderly office
- Liaison with building management and security
- Special projects and marketing:

- Marketing of Hamilton Lane Products, including learning the business model and articulating our investment focus to inbound callers
- Assistance addressing client-related requests

NECESSARY QUALIFICATIONS; Education and/or Experience:

- BA/BS degree or business apprenticeship (kaufmännische Lehre)
- Fluency in English and, German
- Minimum 5 year’s senior administrative assistant experience
- Experience with Microsoft Office programs (Outlook, Word, Excel, Power Point)
- Knowledge of financial services industry helpful
- Strong work ethic, positive attitude, and good judgement
- Desire to work as part of a team with a strong focus on client needs
- Excellent communication and listening abilities
- Strong organizational skills; ability to manage projects effectively and on-time
- Reliable. Ability to exercise discretion and maintain confidentiality
- Ability to handle multiple tasks/assignments

Please note that in the event that you are hired by Hamilton Lane, you, your spouse or any other dependent family member living in your household will need to comply with Hamilton Lane's Personal Securities Transactions Policy and the trade pre-clearance process per Hamilton Lane's Code of Ethics. It is your responsibility to ensure that you and your household members are able to comply with this policy. Examples of the restrictions that could be placed on your activities include, but are not limited to, a requirement to pre-clear all transactions prior to execution, the inability to transact in certain securities or classes of securities and other restrictions. A copy of our Code of Ethics is available upon request. Please note that having a personal trading account will not prohibit you from being employed by Hamilton Lane.

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