Executive and Team Assistant

vor 2 Wochen

Zug, Schweiz LHH Vollzeit

For our client in the diagnostics industry, we are looking for a **Executive and Team Assistant (M/F/d).**

**Background**:
In this role, you’ll be a key enabler at the heart of our regional commercial project team. You will work side-by-side with the head of the department and their team, helping them collaborate with country affiliates to ensure the commercial delivery of the region. If you are a proactive, solutions-oriented professional with a knack for organization and a passion for supporting impactful work, this is the perfect opportunity for you.

**Tasks & Responsibilities**:

- Executive Support & Coordination: Serve as the trusted point of contact for a regional LT member, managing complex calendars, expense reporting and arranging international travel.
- Operational Excellence: Serve as the “go-to”; operational expert for the team, handling budget management, expense tracking, purchase orders, digital signatures and ensuring all administrative processes run smoothly.
- Confidentiality: Handle highly sensitive and confidential business and financial information with discretion and professionalism
- Team Enablement: Drive a positive and productive team environment by coordinating meetings and large-scale events, while also developing and maintaining team resources like the G-Site.
- Calendar & Meeting Management: Schedule and coordinate NEO meetings (monthly, F2F, sub-chapter, ad-hoc), organize agendas, record action items and decisions.
- Community Engagement: Maintain active Google Spaces groups, manage member lists, and oversee mailing lists for the NEO Team and Digital Marketing Community.
- Administrative support of NEO Sub-Chapter Leaders: Provide proactive coordination and organizational assistance to ensure consistency and efficiency

Assistant Network: Close collaboration with the EMEA-LATAM Assistants and providing support to each other as needed

**Your profile**:

- A Bachelor’s Degree in Business Administration, or a related field, or a commercial apprenticeship in office administration (KV)
- Minimum of 3+ years of experience as an Executive Assistant or Office Manager (**)
- A fast learner with a “can-do” attitude, eager to experiment with new ways of working and thrive in a global network (**)
- A natural team player who can maintain confidentiality and build strong relationships across the organization (**)
- A proactive, adaptable, and highly organized professional (**)

Fluent C1+ level verbal and written English communication skills

**General Information**:

- Start date: 01.11.2025
- Latest possible start date: 16.11.2026
- Workplace: Rotkreuz
- Workload: 50%
- Home office: Yes, is possible but office presence is preferred for more than 50% of the working time

LI-KK1 #LI-Hybrid

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