Administrative Operations Manager
vor 2 Wochen
We are a leading Swiss IT tribe with a diverse team of experts from various cultures and locations. With over 2,200 professionals in Switzerland, Spain, France, Vietnam, and Mauritius, we provide cutting-edge solutions for digital transformation.
Our Mission:
We strive to deliver innovative and tailored services to major public administrations and private companies in Switzerland, leveraging advanced technologies such as AI, Machine Learning, BI/BDA, RPA, Blockchain, IoT, and CyberSecurity.
Your Role:
You will be responsible for ensuring seamless operations within our organization by managing the mail center, coordinating a team of assistants and receptionists, and facilitating essential events and services.
Key Responsibilities:
- Mail Center and Reception Management: Lead daily operations in the mail center and different receptions, coordinating a team of 6 assistants and receptionists across Switzerland.
- Receptionist Duties: Manage a planning for the reception in Pully, act as a receptionist for visitors and incoming calls, and greet all visitors with professionalism and friendliness.
- Event Organization: Manage logistics and details for both internal and external events, from client visits to larger conferences, coordinate event setup, and provide hands-on support to the team on the day of each event.
- Mail Center Support: Handle diverse tasks to support the mail center's daily activities, including travel arrangements, preparation and delivery of documents, and drafting professional correspondence.
Why Join Us?
We offer a dynamic work environment, a highly motivated international team, friendly and available colleagues, continuous training possibilities, and monthly After-Works organized per location.
Requirements:
- A minimum of 10 years of experience in similar roles as Back-office assistant, Senior assistant, Receptionist or Back-office Team leader.
- Previous experience in a team leadership role in an administrative or back-office setting is essential.
- Experience with reception duties and event organization is required.
- Excellent verbal and written communication skills in English and French, with German being an asset.
- Highly organized with a strong ability to prioritize tasks and manage multiple responsibilities simultaneously.
- Friendly, professional, and trustworthy, with a welcoming presence at the front office.
- Comfortable using Microsoft office, Outlook, and Microsoft Teams, as well as IT tools.
Salary: The estimated salary for this position is CHF 80,000 - CHF 110,000 per year, depending on experience and qualifications.
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