Assistant Office Management

Vor 3 Tagen

Zug, Schweiz Universal-Job AG Vollzeit
Assistant Office Management (also entry from the Hotel Industry) 100% (m/f/d)

What is my function?

  • Act as the central point of contact for maintenance, shipping, supplies, and errands.

  • Provide comprehensive support to staff, visitors, and executive teams.

  • Manage office services, ensuring organized operations, controlled correspondences, and efficient filing systems.

  • Assist the Management and Operations team with administrative tasks.

  • Facilitate smooth staff on- and offboarding processes.

  • Coordinate travel arrangements, track budgets, and support in budget planning.

  • Cultivate relationships with vendors, ensuring timely invoicing and payments.

  • Maintain office efficiency through cost-conscious equipment procurement and layouts.

  • Meet financial objectives by preparing annual budgets and addressing variances.

  • Organize company and team events, manage calendars, and coordinate meetings.

  • Address various ad-hoc administrative requests and tasks.

What do I need to be successful?

  • Commercial background, 4-5* Hotel Rezeptionist, Flight attendant with commercial background or similar

  • Proven administrative background, familiarity with office management responsibilities, systems, and procedures.

  • Strong time management skills with the ability to multitask and prioritize.

  • Attention to detail and effective problem-solving skills.

  • Proficient in both written and spoken English and German.

  • Mastery of MS Office; additional IT skills are advantageous.

  • Team player with a friendly and helpful demeanor.

  • Hands-on, flexible, and reliable; able to thrive under pressure and meet deadlines.

What are my benefits?

You'll become part of a modern, dynamic, international business in a rapidly growing industry. Welcome to a world that is constantly evolving. Modern employment conditions and growth opportunities await you. Partial home office by arrangement.

What makes the company?


International Financial Services

Languages
German: B1 - Threshold
English: C1 - Advanced

Place of work
Zug

Vakanz-Nummer
LQH-WYQ

  • Office Assistant

    vor 1 Woche

    Zug, Zug, Schweiz Tiger Recruitment Ltd Vollzeit

    Team Assistant 60-80%**OverviewWe have an excellent opportunity for a driven and experienced Office Administrator to join the Operations team of an Investment company as their Team Assistant.The role will be based in Zug and is available on a 60 or 80% part time basis and will provide support to a team of investment professionals.Main responsibilities...

  • Assistant Office Management

    Vor 4 Tagen

    Zug, Zug, Schweiz Universal-Job AG Vollzeit

    What is my function? Act as the central point of contact for maintenance, shipping, supplies, and errands. Provide comprehensive support to staff, visitors, and executive teams. Manage office services, ensuring organized operations, controlled correspondences, and efficient filing systems. Assist the Management and Operations team with administrative...

  • Office Assistant 60%

    vor 2 Monaten

    Zug, Schweiz sea chefs Office Vollzeit

    sea chefs ist als international erfahrener Dienstleister in den Bereichen Hotel-, Restaurant- und Crew-Management einer der weltweit führenden Partner von Reedereien und Reiseveranstaltern der Kreuzfahrtbranche. Die Unternehmensgruppe beschäftigt rund 13.000 Mitarbeiter an Bord der betreuten Schiffe und rund 200 Mitarbeitende an den Standorten Basel und...

  • Office Assistant

    vor 3 Wochen

    Zug, Schweiz Tiger Recruitment Ltd Vollzeit

    **Team Assistant** 60-80%** **Overview** We have an excellent opportunity for a driven and experienced Office Administrator to join the Operations team of an Investment company as their Team Assistant. The role will be based in Zug and is available on a 60 or 80% part time basis and will provide support to a team of investment professionals. **Main...

  • Office Assistant

    vor 2 Monaten

    Zug, Zug, Schweiz Grass & Partner AG Vollzeit

    Offene StellenOffice Assistant / % (w/m/d)Persönlichkeiten / Executives (w/m) als Senior Berater für unsere Geschäftsstelle in Zürich (m/w/d)Persönlichkeiten / Executives (w/m/d)Datenschutzerklärung für Stellenbewerber

  • Management Assistant 100% in Multinationalem

    vor 3 Wochen

    Zug, Schweiz Adecco Vollzeit

    Sie sind auf der Suche nach einer neuen Herausforderung in einem erfolgreichen Unternehmen im Raum Zug? Dann bewerben Sie sich jetzt als **Management Assistant 100% in multinationalem Unternehmen**: **Ihre Herausforderung** Ihr Aufgabenfeld beinhaltet folgendes: - Koordination von Terminen - Organisation von Reisen / Meetings / Events / Konferenzen -...

  • Event & Project Manager / Office Assistant

    vor 3 Wochen

    Zug, Schweiz Dialectic Vollzeit

    **Job Title**:Event & Project Manager / Office Assistant **Company**:Dialectic AG **Location**:Zug, Switzerland **Company Overview**: Dialectic AG, a Swiss-based crypto asset manager is seeking an Event & Project Manager who will also act as an interim Office Assistant. This is a great opportunity to join a dynamic and fast-growing venture capital fund,...

  • Administrative Assistant Front Office

    vor 1 Woche

    Zug, Schweiz Barnickel & Fellows GmbH Vollzeit

    **Unsere Klientin, ein Finanzunternehmen mit bester Reputation, berät nationale und internationale Firmen in unterschiedlichsten Branchen. Im Fokus stehen dabei Mehrheits - und Minderheitsbeteiligungen sowie Wachstumsfinanzierungen vorwiegend an mittelständischen Unternehmen. Ein hohes Qualitätsniveau und engagierte Mitarbeitende machen das Unternehmen...

  • Executive Assistant

    vor 2 Wochen

    Zug, Schweiz Barnickel & Fellows GmbH Vollzeit

    **On behalf of our client, an award-winning leading private equity company and investor based in the Canton of Zug, we are seeking an ambitious executive assistant—an exciting opportunity for a motivated, enthusiastic individual to work closely with the Managing Partner, playing a crucial role in a positive work culture focused on excellence alongside...

  • Administrative Assistant Front Office

    vor 1 Woche

    Zug, Zug, Schweiz Barnickel & Fellows GmbH Vollzeit

    **Unsere Klientin, ein Finanzunternehmen mit bester Reputation, berät nationale und internationale Firmen in unterschiedlichsten Branchen. Im Fokus stehen dabei Mehrheits- und Minderheitsbeteiligungen sowie Wachstumsfinanzierungen vorwiegend an mittelständischen Unternehmen. Ein hohes Qualitätsniveau und engagierte Mitarbeitende machen das Unternehmen...

  • Office Administrator

    vor 1 Woche

    Zug, Schweiz ArrowResources AG Vollzeit

    **Responsibilities**: **Office Management** - Monitoring office supplies inventories and ordering office consumables. - Ensure the smooth running of the office and general facilities requests - Organizing office needs for an ongoing and expanding business: space/facilities, new joiner packs and arrangements etc. - Purchasing office supplies and equipment and...

  • Executive Assistant Project Management

    vor 1 Woche

    Zug, Zug, Schweiz Barnickel & Fellows GmbH Vollzeit

    **Unser Auftraggeber gehört seit über zwei Jahrzehnten zu den führenden Unternehmensberatungen in Europa und berät nationale und internationale Klienten in den unterschiedlichsten Industrien. Zur Verstärkung des Teams im Kanton Zug suchen wir eine überzeugende Persönlichkeit, die sich für Executive Search, Management Audits und Board Advisory...

  • Office Manager

    vor 3 Wochen

    Zug, Schweiz ArrowResources AG Vollzeit

    **Responsibilities**: **Office Management** - Monitoring office supplies inventories and ordering office consumables. - Ensure the smooth running of the office and general facilities requests - Organizing office needs for an ongoing and expanding business: space/facilities, new joiner packs and arrangements etc. - Purchasing office supplies and equipment and...

  • Office Assistant

    vor 4 Wochen

    Zug, Schweiz Partners Group Vollzeit

    **What it's about** We are looking for a Junior Facility Manager/CAFM Administrator to join our growing global head office in Zug, Switzerland. In this role, you will closely work with the Facility and Office Management teams and will be responsible for the first and second level support, data management, employee training, and support for the...

  • Executive Assistant

    Vor 5 Tagen

    Zug, Schweiz Callista Digital Vollzeit

    **Executive Assistant (+50%)**: Callista Digital AG a leading Swiss Professional Services Company in the IT Space, is seeking a highly organized and detail-oriented Executive Assistant to join our team in the Switzerland. As an Executive Assistant, you will provide comprehensive administrative support to our executive team, ensuring smooth operations and...

  • Office Manager

    vor 1 Woche

    Zug, Zug, Schweiz ArrowResources AG Vollzeit

    Responsibilities:Office Management Monitoring office supplies inventories and ordering office consumables. Ensure the smooth running of the office and general facilities requests Organizing office needs for an ongoing and expanding business: space/facilities, new joiner packs and arrangements etc. Purchasing office supplies and equipment and maintaining...

  • Office Administrator

    vor 1 Woche

    Zug, Zug, Schweiz ArrowResources AG Vollzeit

    Responsibilities:Office Management Monitoring office supplies inventories and ordering office consumables. Ensure the smooth running of the office and general facilities requests Organizing office needs for an ongoing and expanding business: space/facilities, new joiner packs and arrangements etc. Purchasing office supplies and equipment and maintaining...

  • Office Manager

    Vor 5 Tagen

    Zug, Schweiz nChain Vollzeit

    Overview For our shared service office at Zug (Switzerland) we are looking for an Office Manager (100%) with an energetic and engaged personality who doesn’t mind wearing multiple hats and likes to support diverse and international teams with the following tasks: RESPONSIBILITIES We expect you to Point of contact for maintenance, mailing, shipping,...

  • Office Assistant Am Empfang W/m/d

    vor 2 Monaten

    Zug, Schweiz sea chefs worldwide GmbH Vollzeit

    Charterer: sea chefs Office Department: sea chefs Office sea chefs ist ein internationaler Dienstleister in den Bereichen Hotel-, Gastronomie - und Crew-Management an Bord von Hochsee - und Fluss-Kreuzfahrtschiffen im Premium-, Luxus - und Expeditions-Bereich. Für den reibungslosen Ablauf an Bord stärken unsere mehr als 200 Mitarbeitenden an den...

  • Office Assistant Am Empfang W/m/d

    Vor 2 Tagen

    Zug, Schweiz sea chefs worldwide GmbH Vollzeit

    Charterer: sea chefs Office Department: sea chefs Office sea chefs ist ein internationaler Dienstleister in den Bereichen Hotel-, Gastronomie - und Crew-Management an Bord von Hochsee - und Fluss-Kreuzfahrtschiffen im Premium-, Luxus - und Expeditions-Bereich. Für den reibungslosen Ablauf an Bord stärken unsere mehr als 200 Mitarbeitenden an den...