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Assistant Office Management

vor 3 Monaten

Zug, Zug, Schweiz Universal-Job AG Vollzeit

What is my function?

  • Act as the central point of contact for maintenance, shipping, supplies, and errands.
  • Provide comprehensive support to staff, visitors, and executive teams.
  • Manage office services, ensuring organized operations, controlled correspondences, and efficient filing systems.
  • Assist the Management and Operations team with administrative tasks.
  • Facilitate smooth staff on- and offboarding processes.
  • Coordinate travel arrangements, track budgets, and support in budget planning.
  • Cultivate relationships with vendors, ensuring timely invoicing and payments.
  • Maintain office efficiency through cost-conscious equipment procurement and layouts.
  • Meet financial objectives by preparing annual budgets and addressing variances.
  • Organize company and team events, manage calendars, and coordinate meetings.
  • Address various ad-hoc administrative requests and tasks.

What do I need to be successful?

  • Commercial background, 4-5* Hotel Rezeptionist, Flight attendant with commercial background or similar
  • Proven administrative background, familiarity with office management responsibilities, systems, and procedures.
  • Strong time management skills with the ability to multitask and prioritize.
  • Attention to detail and effective problem-solving skills.
  • Proficient in both written and spoken English and German.
  • Mastery of MS Office; additional IT skills are advantageous.
  • Team player with a friendly and helpful demeanor.
  • Hands-on, flexible, and reliable; able to thrive under pressure and meet deadlines.

What are my benefits?

You'll become part of a modern, dynamic, international business in a rapidly growing industry. Welcome to a world that is constantly evolving. Modern employment conditions and growth opportunities await you. Partial home office by arrangement.

What makes the company?

International Financial Services

Languages
German: B1 – Threshold
English: C1 – Advanced

Place of work
Zug

Vakanz-Nummer
LQH-WYQ

Firmenprofil

International Financial Services

Arbeitsort

Zug

Erfahrungen
  • Commercial background, 4-5* Hotel Rezeptionist, Flight attendant with commercial background or similar
  • Proven administrative background, familiarity with office management responsibilities, systems, and procedures.
  • Strong time management skills with the ability to multitask and prioritize.
  • Attention to detail and effective problem-solving skills.
  • Proficient in both written and spoken English and German.
  • Mastery of MS Office; additional IT skills are advantageous.
  • Team player with a friendly and helpful demeanor.
  • Hands-on, flexible, and reliable; able to thrive under pressure and meet deadlines.
Vakanz-Nummer

LQH-WYQ

Anstellung

Permanent position

Email