Office Manager

vor 3 Wochen

Zug, Schweiz nChain Vollzeit

Overview

For our shared service office at Zug (Switzerland) we are looking for an Office Manager (100%) with an energetic and engaged personality who doesn’t mind wearing multiple hats and likes to support diverse and international teams with the following tasks:
RESPONSIBILITIES
We expect you to
Point of contact for maintenance, mailing, shipping, supplies, equipment, bills and errands.
Provide general first-class support to staff and visitors.
Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved.
Administrative support all entities including HR.
Responsible for a smooth on
- and offboarding process of staff.
Travel coordination and booking while keeping track of budget as well as supporting in office and travel budget planning and expenses tracking.
Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.
Ensure office efficiency is maintained by carrying out planning and execution of equipment, procurement, layouts and office systems in a cost-conscious way.
Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analysing variances and carrying out necessary corrections that may arise.
Being responsible for the organization of company and team events.
Calendar Management and coordination of meetings.
Taking charge of various ad-hoc administrative requests, tasks, etc.
Experience & REQUIREMENTS
We are looking for

Experience

Completed education, preferably in business, hotel or service industry
Experience as a team or office assistant is an advantage
Proven office management, administrative or assistant experience.
Tech start-up/ scale-up experience is a plus.

**Skills**:
Knowledge of office management responsibilities, systems and procedures.
Excellent time management skills and ability to multi-task and prioritize work.
Attention to detail and problem-solving skills.
Able to work independently, with limited guidance, always looking for ways of improving processes.
Able to liaise professionally and fluently in English as the business language, as well as German (written and spoken), any other language is a plus.
Proficient in MS Office, other IT programs are an advantage.
Team player with a friendly, open and helpful personality.
A willingness to provide a first-class service to all employees, with a can-do attitude. Hands-on, flexible and reliable person who is able to work under pressure, handle multiple tasks and meet deadlines.
**BENEFITS**:
What we offer

We are offering a competitive salary including excellent benefits on top:
Benefits at nChain
Accident Assurance
Sickness Benefits
Pension Plan
25 days of annual leave with holiday roll over max 5 days, plus any canton bank Holidays
Flexible working
Great office location
Food and drink at the company updates
Annual company parties

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