Administrative Assistant

vor 3 Wochen

Basel, Schweiz Proclinical AG Vollzeit

Proclinical AG is actively looking for an exceptionally motivated and detail-oriented individual to join our esteemed client's team as an **Administrative Assistant**.

This is a **12 Month Contract** with the possibility of extension.

We are currently seeking an organized and proactive **Administrative Assistant** to provide comprehensive support to our Human Resources Leadership Team (HRLT). This pivotal role demands the highest level of confidentiality, discretion, professionalism, and adaptability.

**Responsibilities**:

- **Diary Management**: Efficiently organize meetings, interviews, and calls for HRLT members, with the ability to adapt to changing schedules.
- **Travel Coordination**: Prepare and submit travel expense reports, ensuring accuracy and compliance with company policies.
- **Procurement Support**: Generate Purchase Requisitions, manage Purchase Orders, and track invoices and costs against POs. Create and maintain vendor files to ensure smooth financial operations.
- **HR Administrative Assistance**: Provide general HR administrative support as required, contributing to the overall efficiency of the department.
- **Intranet Management**: Administer the HR intranet page, ensuring content accuracy and relevance.
- **Technology Proficiency**: Independently set up and administrate SharePoint pages and Teams Channel pages, demonstrating technical proficiency.
- **Onboarding Coordination**: Facilitate the onboarding process for new team members, ensuring a seamless integration into the department.
- **Special Projects**: Contribute to HR digital team initiatives and other projects, demonstrating flexibility and adaptability.

**Experience**:

- Bachelor’s degree or equivalent practical experience in a relevant field.
- Fluency in both English and German.
- Strong organizational and time-management skills, with an ability to prioritize tasks effectively.
- Tech-savvy with proficiency in SharePoint, Teams, and other relevant tools.
- Excellent interpersonal and communication skills, maintaining a high level of professionalism.
- Ability to exercise independent judgment, discretion, and problem-solving skills.
- Flexibility to work on-site 3-4 days per week at our Basel location.

**Job Types**: 100%, Temporary / Staffing
Contract length: 12 months

**Salary**: CHF50.00 - CHF65.00 per hour

Expected hours: 41 per week

**Benefits**:

- Company pension

Schedule:

- Monday to Friday
- Overtime

Supplemental pay types:

- Overtime pay

**Language**:

- German (preferred)
- English (preferred)

Work Location: Hybrid remote in 4002 Basel

Expected Start Date: 04/03/2024

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